Administrative Assistant I

Position Title:

Administrative Assistant I

Job Group:

Professional & Scientific

Required Minimum Qualifications:

High School diploma or equivalent

Preferred Qualifications:

• Prior administrative experience in an office or academic setting.

• Prior experience providing customer service.

• Experience writing professional correspondence.

• Experience communicating with external stakeholders (i.e., members of the public, nonprofit partners, donors)

• Experience coordinating meetings and taking minutes.

• Experience with Microsoft Office Suite, Qualtrics, Canva, or similar software.

Job Description:

Summary

The College of Liberal Arts and Sciences at Iowa State University is seeking applicants for a full-time administrative assistant at the Carrie Chapman Catt Center (CCCC). The successful candidate will provide administrative support to the Director and three other staff members in a collegial and supportive atmosphere.

Duties include responding to requests and providing general information to visitors, faculty, staff, and students; managing the director's calendar and travel; coordinating and planning Catt Center events, seminars, and programs; scheduling conference room; initiating and routing visitor paperwork; hiring and supervising student employees; liaising with other University offices and programs as needed; and serving as the building supervisor for the unit. Additionally, the position will support the CCCC in assisting with donor relations and routine correspondence; managing the Plaza of Heroines; coordinating the annual Catt Research Prize; and managing the traveling exhibit, Toward a Universal Suffrage; assisting with student voter engagement work; and other duties as assigned.

The successful candidate will have strong organizational skills; excellent verbal, written, and interpersonal communication skills; and the ability to manage competing priorities.

Example of Duties

• Conducts basic research, gathers data, and prepares reports.

• Arranges calls and schedules meetings.

• Assists with making basic travel reservations and itineraries.

• Participates in regularly scheduled team meetings.

• Types correspondence, reports, or other documents.

• Edits documents for grammar, spelling, and punctuation errors.

Level Guidelines

• Entry level position acquiring job skills and learning standard operating procedures and policies to complete tasks

• Works under relatively close supervision and receives guidance on new work assignments

• Works on assignments which are routine in nature requiring limited judgment

• Refers difficult or less routine issues to supervisor or higher-level staff for assistance

• May provide guidance to students

Appointment Type:

Regular

Number of Months Employed Per Year:

12 Month Work Period

Time Type:

Full time

Pay Grade:

PS804

Application Instructions:

To apply for this position, please click on "Apply" and complete the Employment Application. Please be prepared to enter or attach the following:

1. Resume/Curriculum Vitae

2. Letter of Application/Cover Letter

If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485.

Why Choose ISU?

Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as:

• Retirement benefits including defined benefit and defined contribution plans

• Generous vacation, holiday and sick time and leave plans

• Onsite childcare (Ames, Iowa)

• Life insurance and long-term disability

• Flexible Spending Accounts

• Various voluntary benefits and discounts

• Employee Assistance Program

• Wellbeing program

• Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when, where, and how you do your work. For more information, please speak with the Hiring Manager.

Original Posting Date:

June 24, 2024

Posting Close Date:

July 1, 2024

Job Requisition Number:

R14936