Administrative Assistant I

JOB DESCRIPTION

The Administrative Assistant I will be responsible for providing administrative and clerical support for the program.

WHO WE ARE

Looking to make a difference? Our mission at Interim is to provide services and affordable housing to supporting members of our community with mental illness by building productive and satisfying lives in a world in which people with mental illness are able to live, work, learn and participate fully in the community. Join our team and instill hope in the community.

WHAT WE OFFER

§ Competitive Compensation

§ Tuition reimbursement for eligible positions

§ Clinical licenses and training reimbursement for eligible positions

§ Loan repayment for eligible positions

§ Generous health, vision, dental, Employee Assistance Program (EAP), and life insurance coverage for full-time employees

§ Monthly payment in lieu of insurance coverage for eligible positions

§ 403b Retirement Plan with Interim matching contribution

§ Competitive vacation and sick leave accruals. You can earn up to 24 days of vacation in your first year.

§ Professional development and learning opportunities.

§ BBS registered supervisors onsite for ongoing Clinical Supervision

§ Annual employee recognition and staff appreciation events

§ Employee referral bonus program

§ Offers flexible work schedules

§ A fulfilling career while providing a family centered focus and work-life balance

HOW TO APPLY

To learn more about Interim and to apply for this position, please go to our website at http://www.interiminc.org/employment/.

COMPENSATION

$22.34 - $29.09 per hour. Non-exempt; 40 hours/week; Eligible for overtime. Compensation based on education and experience.

REPORTS TO

Program Coordinator.

QUALIFICATIONS

Required: High School Diploma/GED; two years clerical experience. Intermediate level experience with Microsoft Word, Excel and Outlook required; experience with Access. Candidate should be detail-oriented, well organized, have good interpersonal skills and ability to work with a team.

Drivers license for at least two years and driving record acceptable to insurance carrier.

Valid California driver's license; auto in safe operating condition; auto liability insurance; good driving record; criminal record clearance; proof of authorization to work in the United States as required by Immigration and Reform Act of 1986. Ability to work independently with minimal supervision.

Preferred: Bilingual in Spanish; AA degree.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Collects and enters program data into client database.

• Types minutes from weekly staff meeting, and other meetings, as assigned.

• Monitors inventory of groceries, household goods, and supplies of client activities.

• Provide reminder phone calls for various meetings & events.

• Update the daily activity list.

• Update & maintain monthly activity bulletin board, community resources board, kitchen duties board, and daily activity list.

• Maintains cleanliness of office, including beverage table, kitchen, and storage room.

• If bilingual, translates (Spanish) for clients, staff and families as needed.

• Prepares and compiles reports/statistics.

• Provides technical support for computers and office machines, including support for workshop presentations.

• Assists OMNI Administrator with purchasing.

• Conduct monthly inspection of program vehicles. Maintains cleanliness of the vehicles.

• Submit work orders to Maintenance.

• Types detailed summary with daily and group counts to the OMNI-Staff email list.

• Decorates the program for each holiday and/or event.

• Maintains office equipment.

• Collects, deposits and distributes mail. Maintains adequate supply of postage and other office supplies. Prepares mailings.

• Types and dispatches general correspondence, reports and evaluations. Dispatches and distributes fax messages. Makes copies.

• Maintains general office files, vehicle logs, and vehicle binders. Maintains client files.

• Other duties as assigned.

PHYSICAL REQUIREMENTS

Ability to: operate a motor vehicle; climb stairs; possess good communication skills; meet the requirements of the classification and have mobility, vision, hearing and dexterity levels appropriate to the duties to be performed. Capable of the following extended activities: standing, sitting, climbing stairs. Capable of the following intermittent activities: lifting 25 pounds or more and bending in the performance of infrequently performed office duties.

This job description is intended to have an accurate reflection of the qualifications and job duties; current management reserves the right to revise the job at any given time when circumstances change. This job description replaces all previous description for this position.

Interim, Inc. is an equal opportunity employer.

Interim Inc. is guided by the precept that in no aspect of its programs, services or employment practices shall discrimination be permitted because of race, color, national origin, gender, age, creed, religion, physical or mental disability, marital status, medical condition, pregnancy, childbirth, or related medical condition, citizen status, veteran status, military status, sexual orientation, gender identity, or other characteristic protected by state or federal law. To comply with the Americans with Disabilities Act and other applicable laws ensuring equal employment opportunities to qualified individuals with a disability, reasonable accommodations are made for the known physical or mental limitations of an otherwise qualified individual with a disability, unless hardship, direct threat to health or safety, or other job-related consideration exists. Individuals who feel that they have been unlawfully discriminated against because of membership in one of the protected classes should contact the following: Director of Human Resources, Interim, Inc., PO Box 3222, Monterey, CA 93942. (831) 649-4522.