Administrative Assistant I

GENERAL DESCRIPTION OF POSITION

The Administrative Assistant I will provide daily support and assistance for the Regional Retail Leader. This role will provide assistance and communication with bank employees, outside customers, and vendors.

The Administrative Assistant I will gather and exchange needed information to ensure projects remain on time and are completed. This role will also assist with completing reports and remediation of exceptions.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1.Assist regional retail leaders, senior officers, and managers to provide administrative support to assigned region. This duty is performed daily, about 10% of the time.

2.Set up meetings, conferences and conference calls. This duty is performed daily, about 10% of the time.

3.Prepare and distribute memos/information to staff. This duty is performed weekly, about 10% of the time.

4.Assist with answering phone calls and accepting /furnishing information. This duty is performed daily, about 10% of the time.

5.Review daily NSF, exception, and other statistical reports. This duty is performed daily, about 10% of the time.

6.Assist with correspondence such as letters, memos, copies, faxes, overnight mail, etc. This duty is performed daily, about 10% of the time.

7.Assist with remediation, RLT branch audits, and clearing of branch tracking/exceptions. This duty is performed daily, about 30% of the time.

8.Help with bank events and deliver branch supplies. This duty is performed as needed, about 10% of the time.

9.Complete required BSA/AML training and other compliance training, as assigned. This duty is performed quarterly.

10. The ability to work in a constant state of alertness and in a safe manner. This duty is performed daily.

11. Perform any other related duties as required or assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION AND EXPERIENCE

Knowledge of a specialized field (however acquired), such as basic accounting, computer, etc. Equivalent of four years in high school, plus night, trade extension, or correspondence school specialized training, equal to two years of college, plus 3 years related experience and/or training, or equivalent combination of education and experience.

COMMUNICATION SKILLS

Ability to effectively communicate information and respond to questions in person-to-person and small group situations with customers, clients, general public and other employees of the organization.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to prepare and interpret bar graphs.

CRITICAL THINKING SKILLS

Ability to utilize common sense understanding in order to carry out written, oral or diagrammed instructions. Ability to deal with problems involving several known variables in situations of a routine nature.

REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS

Not indicated.

PREFERRED CERTIFICATES, LICENSES, REGISTRATIONS

Not indicated.

SOFTWARE SKILLS REQUIRED

Advanced: Word Processing/Typing

Intermediate: Presentation/PowerPoint, Spreadsheet

WORKING CONDITIONS

Normal working conditions as found within an office setting, wherein there is controlled temperature and a low noise level, plus a minimum of distractions.

ENVIRONMENTAL CONDITIONS

The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the functions of this job, the employee is occasionally exposed to outdoor weather conditions. The noise level in the work environment is usually moderate.

PHYSICAL ACTIVITIES

The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

High diversity, low physical. Work activities which allow for considerable amount of diversity as an incumbent performs a variety of tasks. Such tasks might be performed from a given work area, or the individual may move about physically in performing a variety of duties.

While performing the functions of this job, the employee is continuously required to talk or hear; regularly required to sit, use hands to finger, handle, or feel; frequently required to stand, walk; and occasionally required to reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds; frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision; distance vision; and ability to adjust focus.

ADDITIONAL INFORMATION

Must have general computer skills.

The ability to communicate using oral and written skills.