Administrative Assistant I

Job Description

SUMMARY - This position is responsible for performing a variety of responsible administrative work. Routine work is performed independently, primary supervision will be the responsibility of the Director. The nature of the work performed requires the employee to establish and maintain effective working relationships with the public, other City Departments and other agencies.

ESSENTIAL DUTIES & RESPONSIBILITIES include the following. Other duties may be assigned.

• Receives telephone calls and visitors from the public and provides routine information on services provided by the Department.

• Originates routine correspondence and inter-office memorandums related to the functions and responsibilities of the Department.

• Prepares non-routine correspondence and memorandums from written or dictated notes.

• Maintains records to include calendars and schedules and prepares reports related to Department activities.

• Gathers, compiles and analyzes data for preparation of reports related to Department activities.

• Gathers, compiles and analyzes data for preparation of the budget.

• Maintains records of Department expenditures and processes invoices for payment.

• Prepares and submits Department payroll data.

• Assists with the preparation of promotional material such as, but not limited to, brochures, newsletters, flyers.

• Performs general office duties such as, but not limited to, purchasing office supplies, typing, filing, data entry and research.

• Performs duties as the Receptionist during lunch breaks and other times as assigned.

• Assist with data input for HDC, Planning Commission, and BOA application materials into EnerGov system

• Assist with filing HDC files

• Assist with the proposed HDC photo project

• Scanning of meeting materials, current and older planning/HDC files

• Assist with organization of monthly Planning Commission, HDC, and Board of Appeals packets

• Assist with social media updates to ECD Facebook page

• Help with implementation of ECD business events

• Assist with the monthly ECD newsletter

• Assist with the Main Street Organization creation and implementation

• Willingly and cooperatively accepts other related duties and responsibilities as assigned

• Serves as backup Secretary for HDC meetings

SUPERVISORY RESPONSIBILITIES - Employees in this position have no supervisory duties.

MINIMUM QUALIFICATIONS - The minimum eligibility requirements for employees in this position are as follows:

• EDUCATION and/or EXPERIENCE - High School diploma or GED from an accredited school, some college preferred, and a minimum of three years of progressively responsible administrative experience.

• CERTIFICATES, LICENSES, REGISTRATIONS - Applicants must have National Incident Management System (NIMS) certification or have the ability to acquire certification within 90 days of start of employment.

• Computer Skills - Ability to operate a computer terminal or Personal Computer. Proficient in the use of typical word processing software such as Microsoft Word and able to use spreadsheet software such as Microsoft Excel. Able to learn and apply other office software and automated office procedures.

MUST BE ABLE TO PASS A PRE-EMPLOYMENT DRUG SCREEN AND A CRIMINAL BACKGROUND CHECK.

The City of Laurel is an Equal Opportunity Employer.