Administrative Assistant I - Advancement

Position Title: Administrative Assistant I

Department: Advancement Division

Reports To: Associate Vice President for Advancement

Appointment: Full-Time; 37.5 hours per week; 12 months

Status: Non-exempt (Hourly)

Characteristic Duties and Responsibilities

• Provide administrative support to the Associate Vice President for Advancement, the Bradley Fund, the Director of Donor Relations, and Advancement Services to enhance overall operational efficiency.

• Oversee the preparation and execution of mailings through the USPS.

• Act as a key liaison between the Advancement Department and other university departments, fostering strong communication and collaboration.

• Jointly responsible for preparation and management of the Advancement Services Team budget (e.g. monitors expenses against budget allocation, holds Advancement Services Team accountable to university travel/expense standards and prepares monthly travel card and expense reports per the university's policies, procedures and timelines.)

• Facilitates data capture, data queries, and data reporting to support the cultivation, solicitation, and stewardship of key prospects/donors. This includes, but is not limited to, developing of new processes, management of data-related timelines, and generation of both routine and specialized summary reports.

• Participate in training and development available through the university and professional fundraising associations/organizations.

Additional Responsibilities

• Actively assist with other Advancement Division events/activities as needed.

• Represent the Advancement Division on ad-hoc or standing university committees, as appropriate and with the approval of the Associate Vice President and/or the Vice President for Advancement.

• Perform other duties as assigned that contribute to the overall success of the Advancement Office.

Required Qualifications

• High School diploma or GED.

• 3 - 5 years of office or related experience.

• Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google, savvy with virtual meeting platforms (e.g. Zoom, Google Meet), and experience with database data entry and reporting.

• Demonstrates excellent organizational skills with ability to manage multiple tasks with competing/overlapping timelines/deadlines.

• Strong interpersonal, collaboration, planning, problem-solving, time management and oral and written communication skills.

• Demonstrates ability to work independently as well as in a collaborative fashion.

• Maintains confidentiality and has good judgment when managing sensitive information.

• Ability to promote and foster a highly professional and welcoming office environment for Bradley's internal and external constituents.

• Ability to multitask, prioritize workload, and meet deadlines while keeping a flexible approach to the workplace.

Preferred Qualifications

• Experience with Blackbaud Raiser's Edge NXT systems.

• Previous experience within higher education, alumni relations, development or nonprofit environments.

Mental/Physical Requirements

Selected candidate must have the mental and physical capabilities to perform the essential functions of the position with or without reasonable accommodation. Work is performed in normal office environment with little exposure to outdoor temperatures or dirt and dust. Working conditions are typically moderately quiet.

Please compete the online application process and upload a resume and complete contact information for 3 professional references. Uploading a cover letter is also recommended. Please submit all materials at the time of initial application.

Employment at Bradley University is contingent upon the satisfactory completion of a criminal background check.

Applications will begin being reviewed immediately and will continue until the position is filled.

Bradley University is a top-ranked, prestigious, private university in Peoria, Illinois, offering 5,400 undergraduate and graduate students the opportunities, choices and resources of a larger university and the personal attention and exceptional learning experience of a smaller university. Bradley offers a comprehensive array of undergraduate and graduate academic programs in business, communications, education, engineering, fine arts, health sciences, liberal arts and sciences, and technology. The University is located on an 85-acre campus in Peoria, the largest metropolitan area in Central Illinois.

Bradley University is an Equal Opportunity and Affirmative Action Employer. The administration, faculty and staff are committed to attracting qualified candidates from underrepresented groups.