Administrative Assistant I

Job Description:

We are looking for a skilled and motivated Administrative Assistant to join our G&A team, who will perform a variety of tasks as necessary to facilitate the smooth administrative operations of ADARx Pharmaceuticals' business. To do this role properly the Administrative Assistant must be dependable, organized, able to multitask effectively, and enjoy working within a scientific and entrepreneurial environment that is fast-paced, mission-driven and results-driven. The position will be reporting to the company Office & HR Manager.

Essential Responsibilities:

• Greet visitors and direct them to appropriate department.

• Answer phone calls and respond to administrative requests from clients, vendors and employees.

• File and retrieve organizational documents, records, and reports in appropriate electronic shared folders or SharePoint systems.

• Maintain a clean and professional front desk area, keeping equipment and supplies neat and orderly.

• Sort and distribute incoming letters, packages, and notifications.

• Organize and prioritize large volumes of information, daily calls and emails for follow-up.

• Organize, manage, and schedule appointments through Outlook.

• Create shipping documentation and help to ship and receive deliveries.

• Assist in procurement of office and lab supplies and follow-up on orders.

• Maintain inventory of all office supplies, including basic necessities

• Each morning, ensure that common areas (kitchen, break rooms, conference rooms and lobby) are clean, orderly and well stocked for the day

• Assists with office set-up and moves which may involve moving, assembling and arranging furniture.

• Prepares facility for meetings and events to include delivery and set-up of food and beverages.

• Willingness and ability to learn new computer skills and software.

• Other duties as assigned.

Essential Physical Characteristics:

Reasonable accommodation(s) may be made to enable qualified individuals with disabilities to perform the essential functions of a job, on a case-by-case basis.

On-Site Protocol:

Physical presence at the ADARx Pharmaceuticals worksite is a necessary job function of this role, which the Company deems critical to collaboration, innovation, productivity, employee well-being and engagement, and it enhances the Company culture.

Qualifications:

• This position is not remote, must reside in San Diego region.

• Associate degree with 2+ years of relevant experience in a professional office environment

• Must be able to meet deadlines in a fast-paced quickly changing environment

• Ability to organize a daily workload by priorities

• Exercises discretion and independent judgment

• Strong work ethic and interpersonal skills

• Proficient computer skills using PC Proficiency, Microsoft Office Suite Products, Adobe Pro.

• Professional level verbal and written communication skills

• Mobility to perform the essential functions of the position

• Cultural sensitivity and respect for diverse colleagues

• Open to change and receptive to feedback

Required Key Attributes:

• Must be able to work independently with supervision as needed.

• Understand project timelines and deliverables and plans/coordinate project work accordingly with departmental, functional, and external stakeholders.

• Adaptable / Flexible - willing and able to adjust to multiple demands and shifting priorities as well as an ability to meet day-to-day challenges with confidence and professionalism.

• Strong problem-solving skills and a proactive attitude towards exploring new approaches.

• Self-motivated with excellent interpersonal, organizational and communication skills with the ability to take a hands-on approach work effectively in a dynamic and collaborative, fast-paced environment.

Preferred Qualifications:

• Bachelor's degree

Compensation:

• This is a full-time position, Monday-Friday, occasional overtime.

• Pay is commensurate with experience.

• Equity-based compensation

• Performance-based bonuses

• 401(k) with Company Match

• Medical, Dental, Vision

• Flexible Spending Account

• Life Insurance

• Employee Assistance Program

• Employee Discounts

• Gym Membership

• Paid Vacation

• Paid Holidays

• Paid Sick, Jury Duty, Bereavement

Work Authorization:

• United States (Required)
• Background Check

Company Overview:

ADARx Pharmaceuticals, Inc., (the "Company" or "ADARx") located in San Diego, is a clinical stage biotechnology company committed to turning cutting-edge science into life-saving therapeutics. ADARx has developed proprietary RNA targeting platforms and technology for silencing or editing target mRNA. ADARx has a growing pipeline of RNA targeting therapeutics for treating diseases across a range of therapeutic areas including genetic, cardiometabolic, complement-mediated diseases and central nervous system.

ADARx currently has multiple active programs in development with the lead candidate in the clinic. We are well-financed by a syndicate of renowned VC firms.

ADARx Pharmaceuticals is an EEO employer committed to an exciting, diverse, and enriching work environment. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

Disclosure Statement:

• The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position.

• Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.

• The range provided is based on what we believe is a reasonable estimate for the base salary pay range for this job at the time of posting. This role is eligible for an annual target bonus and annual equity awards. Some roles may also be eligible for overtime pay, in accordance with federal and state requirements. Actual base salary pay will be based on a number of factors, including skills, competencies, type and length of experience within the industry, and other job-related factors permitted by law.

• Total Compensation includes base salary; benefits: medical, vision, and dental insurance; life insurance; 401(k) matching program; paid time off; paid holidays; Employee Assistance Program; and other employee benefits. This role may also be eligible for short-term or long-term incentive compensation, including but not limited to cash bonuses.

• Following a conditional offer of employment, satisfactory completion of a background check (including criminal records check) is required prior to beginning employment. Any offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current NAI employee who was conditionally offered the position.