Administrative Assistant I - Accounting, Economics, Finance, Real Estate (Part-Time)

Job Title Administrative Assistant I - Accounting, Economics, Finance, Real Estate (part-time) Location Main Campus - Dayton, OH Job Number 04984 Department Accounting Instruction Job Category Support Job Type Part-Time Status Regular Job Open Date 07/01/2024 Resume Review Date 07/15/2024 Closing Date 07/14/2024 Open Until Filled No Position Summary

This position will provide a wide variety of administrative support to the Chair of the Accounting, Economics, Finance and Real Estate departments and associated faculty in a manner that enables the program to operate efficiently and professionally. This role provides a high level of customer service to students as well as other internal and external customers for the department and the college.

The hourly rate for this position is $16.94.

This position will work a maximum of 28 hours per week.

Why work for Sinclair College?

The following are some of the benefits that part-time staff with Sinclair College receive:

• Tuition waiver for employee for 3 credit hours per semester

• Opportunity for advancement and promotion

• Support for continued professional development and education

• OPERS pension participation, with 14% employer contribution

• 14 days of annually observed company holidays, part-time employees are paid for regularly scheduled hours on these days

• High quality programs and events for work-life balance

Principal Accountabilities

COMMUNICATION SKILLS

• Greet students, visitors, faculty and staff who visit the office in a professional manner

• Answer incoming phone calls efficiently and professionally from students, internal and external customers

• Answer questions, problem solve where applicable, transfer calls accordingly, and communicate accurate messages to appropriate personnel

ADMINISTRATIVE/CLERICAL SUPPORT

• Manage personal and department Sinclair email accounts; communicate appropriately and professionally to email inquiries

• Schedule appointments for students to meet with the Program Director/Chair using Microsoft Outlook

• Monitor and maintain an inventory of office supplies for the program/department

• Process incoming and outgoing mail correspondence

• Create and proofread correspondence, documents, and reports

• Order printed materials, receive materials and distribute appropriately

• Prepare purchasing card reports, mileage reports, and travel reports for the Program Director/Chair on a monthly basis

• Initiate appointment requests for meetings, schedule appropriate meeting room(s) and issue food requisitions for meetings and events

• Coordinate and complete book requisitions

• Coordinate travel, including flights, hotels, and other accommodations for the Program Director/Chair

• Update budget information

INFORMATION TECHNOLOGY

• Process information into Colleague, college administrative database, including course assignments, room assignments, faculty payroll and electronic purchase orders

• Use Word, Excel and PowerPoint to develop office documents

Requirements

• Minimum of a high school diploma or equivalent required; Associate's level degree in related field preferred

• Ability to prioritize and efficiently manage multiple tasks, while maintaining attention to detail, and meeting deadlines required

• Computer skills with proficiency in Word, Excel, Outlook, and Power Point, and ability to learn other software programs used by the department, required

• Strong interpersonal communication skills required

• Ability to provide customer service in a responsible manner by being knowledgeable, proactive and supportive required

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Do you have a minimum of a high school diploma or equivalent?

• Yes

• No

Applicant Documents

Required Documents

• Resume

• Cover Letter

Optional Documents

• Other

• General Transcript