Administrative Assistant I - Law And Public Safety

Job Title Administrative Assistant I - Law and Public Safety Location Main Campus - Dayton, OH Job Number 05051 Department Law Job Category Support Job Type Full-Time Status Regular Job Open Date 09/25/2024 Resume Review Date 10/10/2024 Closing Date 10/09/2024 Open Until Filled No Position Summary

The purpose of the Law and Public Safety Administrative Assistant is to provide direct administrative support to the Chairperson as well as full-time and part-time faculty in the Law & Public Safety Department, and to provide service to both internal and external customers in a manner that enables the department to operate efficiently and professionally, while maintaining a pleasant, wholesome environment.

The salary for this position begins at $33,827.00 and is determined commensurate with education and experience.

Why work for Sinclair College?

The following are some of the benefits that full-time support staff with Sinclair College receive:

• Tuition waiver for employee and dependents for all Sinclair courses and programs
• Support for continued professional development, including tuition reimbursement for other universities and colleges
• OPERS pension participation, with 14% employer contribution
• 4+ weeks of personal and vacation leave, 3+ weeks of sick leave annually
• 14 days of annually observed company holidays
• Expansive and competitive insurance programs, including an HSA with annual employer contribution available
• High quality programs and events for work-life balance
• SCC has the right to revise this position description at any time. This position description does not represent in any way a contract of employment.

Principal Accountabilities

• Establish and maintain paper-based and electronic files
• Process and duplicate materials; prepare and send faxes
• Perform reception duties and schedule appointments, when appropriate
• Coordinate, order, process, and receive office supplies for Department
• Create and proof correspondence, documents, and reports
• Process a variety of requisitions
• Prepare and maintain necessary agendas, materials, and minutes for meetings, as well as logistical arrangements for meetings
• Answer customers' questions when possible and direct questions to the appropriate source when the answer is not readily available
• Provide accurate information to internal and external customers by maintaining a current knowledge of college-wide policies/procedures and working closely with other departments
• Respond respectfully and appropriately when assisting external and internal customers
• Gather faculty syllabi and review for compliance with Sinclair's policies
• Assist Chair in gathering information and putting together reports
• Assist Chair in scheduling classes and personnel
• Train, supervise, and monitor student workers to ensure that appropriate office coverage and clerical support is provided to meet the needs of faculty, students, and other departments

Requirements

• Minimum of a high school diploma or equivalent required; associate's degree in related field preferred
• Minimum of 2 years' office related work experience required
• Current and proficient computer skills to include current working knowledge of Microsoft Office (Word, Excel, Outlook, etc.) with ability to learn various other software/databases utilized by the college required
• Ability to work on multiple tasks simultaneously while providing great attention to detail required
• Professional communication skills to include but not limited to oral and written required
• High level customer service skills to serve the college and community required
• Knowledge of program curriculum and admission requirements preferred

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you have a minimum of a high school diploma or equivalent?

• Yes

• No

• • Do you have a minimum of 2 years' relevant work experience?

• Yes

• No

Applicant Documents

Required Documents

• Resume
• Cover Letter

Optional Documents

• Other