Administrative Assistant I - 79010872

Requisition No: 834853

Agency: Business and Professional Regulations

Working Title: ADMINISTRATIVE ASSISTANT I - 79010872

Pay Plan: Career Service

Position Number: 79010872

Salary: $1,298.46 BI-WEEKLY

Posting Closing Date: 08/21/2024

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OFFICE OF THE GENERAL COUNSEL

ADMINISTRATIVE ASSISTANT I

Position Number: 79010872

Hiring Salary: $ 1,298.48 BI-WEEKLY

• OPEN COMPETITIVE*

Our Organization and Mission:

License efficiently. Regulate fairly. Florida counts on DBPR to ensure a lot of important matters are handled well. They range from the safety of food service to the integrity of real estate transactions, to the transparency of condominium governance, and of course, the qualifications of licensure that ensure work requiring a skilled professional is performed safely and sufficiently. Our stakeholders include these professionals and their customers alike.

Under the direction of Secretary Melanie S. Griffin, the agency oversees many of Florida's professions and industries in the areas above, and many more which can be seen on our website: http://www.myfloridalicense.com/DBPR/.

Your Specific Responsibilities:

• Prepares and serves administrative complaint packages through regular U.S. mail, certified mail and hand service related to licensed professional and/or unlicensed individual for 19 different professions regulated by the Department.

• Prepares the administrative packets, emails, certified and regular U.S. mail receipts and labels with proficiency, timeliness and accuracy.

• Enters status codes and notes in Versa Regulation and OnBase case management systems.

• Tracks and monitors the cases for transition to legal through the receipt of the executed election of rights form; returned certified and regular mail packages, emails and the daily AC Mailed Follow-up Report.

• Request hand-service when service of the administrative complaint by e-mail, regular U.S. mail and/or certified mail has been unsuccessful.

• Responds verbally and in writing to inquiries from licensees, attorneys, investigators, and public concerning Department's complaint resolution and service of process procedures.

Knowledge, Skills, and Abilities:

• Knowledge of administrative principles and practices.

• Knowledge of office procedures and practices.

• Knowledge of the principles and techniques of effective communication.

• Knowledge of research techniques.

• Knowledge of the methods of data collection.

• Ability to communicate effectively both orally and in writing.

• Ability to prepare correspondence and administrative reports.

• Ability to understand and apply applicable rules, regulations, policies and procedures.

• Ability to use problem-solving techniques.

• Ability to work independently.

• Ability to plan, organize, and coordinate work assignments.

• Ability to communicate effectively, verbally and in writing.

• Ability to establish and maintain effective working relationships with others.

• Ability to work cooperatively as a member of a team.

• Ability to organize and maintain filing systems.

• Ability to use a computer, other office machines, and software necessary to enter, retrieve, and manipulate data.

• Ability to maintain the confidentiality of information.

Minimum Requirements:

• Must have a valid driver's license.

• Must have 1-2 years of experience working in an office setting.

Preferred:

Please meet minimum requirements.

The Benefits of Working for the State of Florida:

"Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including:

• State of Florida retirement package: 3% employee contribution required.

• Nine annual paid holidays and one personal holiday

• Ability to earn up to 104 hours of paid annual leave annually as a new employee with the State of Florida

• Ability to earn up to 104 hours of paid sick leave annually.

• The State of Florida offers health insurance coverage (i.e. individual and family coverage) to eligible employees.

• The State of Florida provides a $25,000 life insurance policy to eligible employees.

• Additional supplemental insurance policies are available for dental, vision, hospital supplement, cancer, etc.

• Tax deferred medical and childcare reimbursement accounts are available.

• Tuition waiver program to attend an approved State of Florida College or University

For additional benefit information, please visit the following website: http://www.mybenefits.myflorida.com

• Information contained in responses to Qualifying Questions concerning education, experience, knowledge, skills and/or abilities must also be disclosed on the State of Florida Employment Application.

Applicant Note: If you are the selected candidate for this position and hold a current license through the Florida Department of Business & Professional Regulation, you may be required to place your license in an inactive status.

NOTE: This position requires a security background check, physician assessment, drug screening, and participation in direct deposit. You will be required to provide your Social Security Number (SSN) and date of birth in order to conduct this background check.

Applicants are required to apply through the People First system by the closing date, by applying online. All required documentation must be received by the closing date of the advertisement. If you have any questions regarding your application, you may call 1-877-562-7287.

The Florida Department of Business & Professional Regulation is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DBPR Human Resources (HR) Office at (850) 487-2074. DBPR requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

SPECIAL REMINDERS:

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov .

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The Florida Department of Business & Professional Regulation values the sacrifices veterans and their family members have given to our country and support the hiring of returning service members and military spouses.

A candidate for veterans' preference who believes he or she was not afforded employment preference may file a complaint in accordance with Rule 55A-7.016, F.A.C., with the Florida Department of Veterans' Affairs, Veterans' Preference Coordinator, 11351 Ulmerton Road, Suite 311, Largo, FL, 33778. The Department of Veterans' Affairs has also established an email where people can electronically file claims or ask questions. The email is veteranspreference@fdva.state.fl.us.

The Department of Business and Professional Regulation will only hire U. S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.