Administrative Assistant I - 64086048

Requisition No: 827017

Agency: Department of Health

Working Title: ADMINISTRATIVE ASSISTANT I - 64086048

Pay Plan: Career Service

Position Number: 64086048

Salary: $32,760.00 - $38,000.00

Posting Closing Date: 05/05/2024

Total Compensation Estimator Tool

Job posting category: Open Competitive

Your Specific Responsibilities:

This position reports to the Public Information Specialist II-SES. This is an administrative position providing support to DOH-Lake Nursing Director and Human Resources Department. This position requires performance of complex and professional administrative work, which requires independent judgement, organizational skills, coordination abilities and decision-making capabilities.

Reviews, analyzes and prepares drafts of memoranda and correspondence. Maintains files, prepares correspondence, policy & procedure updates, and other records and logs as needed. Applies knowledge of office procedures, agency rules, regulations, policies and provides guidance to support various programs.

Obtains, prepares, compiles, distributes and maintains information for monthly, quarterly and annual report. Responsible for maintaining licenses and permits. Act as liaison to multiple programs within DOH on behalf of the Division of Nursing.

Maintains monthly and on-call calendars for clinics and staff in the Division of Nursing. Coordinates travel arrangements and processes travel authorizations and reimbursements. Receives and reads incoming mail, screens items which can be handled personally and forwards to appropriate personnel.

Arranges and schedules for meeting space and prepares agendas, and notifications as needed. Attends meetings as requested and acts as recorder, taking, preparing and distributing minutes.

Purchases supplies and maintains inventory. Coordinates collection and presentation of data as necessary.

Assist Nursing Division with coordinating and collecting data for Quality Improvement projects. works on special projects, workgroups, and planning committees.

Performs other duties as assigned.

Required Knowledge, Skills, and Abilities:

Knowledge of office procedures and operation of office equipment including but not limited to telephone, copier, fax, calculator, scanner, computer and printer. Customer service skills and class specifications (KSA's).

Qualifications:

Minimum -

• Willing to work before, during, and/or beyond normal work hours or days in the event of an emergency. This may include working in a special needs or Red Cross shelter, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.

• Minimum of five years' Administrative Experience.

• Have intermediate or above proficiency in Microsoft Word & Excel.

• Verifiable work experience working in a medical setting.

• Verifiable work experience of Purchasing and maintaining inventory.

Preferred -

• Work experience coordinating travel

• Experience working in an HR setting.

• Previous Department of Health (DOH) experience

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Tavares, FL

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits

• Nine paid holidays and one Personal Holiday each year

• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options

• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com)

• Flexible Spending Accounts

• Tuition waivers

• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.

Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.

Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.