Administrative Assistant I - 80009320

Requisition No: 827872

Agency: Juvenile Justice

Working Title: ADMINISTRATIVE ASSISTANT I - 80009320

Pay Plan: Career Service

Position Number: 80009320

Salary: $1,356.00 Bi-weekly

Posting Closing Date: 05/06/2024

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The Department of Juvenile Justice salutes our heroes.

We are honored to have the opportunity to support our nation's veterans and their families.

We value the service given to our country and support the hiring of service members and military spouses.

LOCATION, CONTACT AND SALARY INFORMATION:

Location: Alexander Building, 2020 Capital Circle SE , Tallahassee, Florida 32399

Contact Person: Alnysa Bisbee (850) 717-2764

Starting Salary: $1,356.00 Bi-Weekly (In accordance with current spending restrictions, an internal promotion into the position will be filled at the minimum of the pay grade or up to 5% of the employee's current rate, whichever is greater).

DUTIES AND RESPONSIBILITES:

Provides administrative support to Facility Services Manager and Facility Services Unit. Identifies operational concerns hindering office objectives and outlines procedures to be followed.

Supports supervisor in the implementation of procedures and production planning. Formulates recommendations to solve problems and prepares reports with supporting management and project managers as needed. Serves as human resource liaison for the section.

Maintains the Leave calendar and distributes delegation letters when needed; receives and distributes mail to appropriate staff within Facility Services. Process all new hire necessary paperwork for P-Card, Works, User Profile information, Network User Account and Day 1 Onboarding. Serves as back up to the Purchasing Specialist with creating and submitting Information Resource Request (IRR), Invoices, Purchase Requisitions and Travel submission for approval and Travel Reimbursements.

Participates in the development of design and construction facility standards for detention and residential facilities. Performs special assignments, conducts research and prepare reports. Drafts, prepares and/or implements decision making documents.

Assists with energy tracking and providing the annual report to the Department of Management Services. Ensures monthly emails are sent to Konica regarding usage readings and order Konica supplies as needed. Keeps track and order office supplies. Serves as the Facility Services Safety Coordinator.

Performs other related duties as assigned.

MINIMUM QUALIFICATIONS FOR THIS POSITION INCLUDE THE FOLLOWING REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of the methods of data collection and analysis. Knowledge of basic management principles and practices. Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document work flow and other activities relating to the improvement of management practices. Ability to organize data into logical format for presentation in reports, documents and other written materials. Ability to conduct fact finding research. Ability to utilize problem solving techniques. Ability to understand and apply applicable rules, regulations, policies and procedures relating to management analysis practices. Ability to plan, organize and coordinate work assignments. Ability to communicate effectively. Ability to establish and maintain effective working relationships with others. Ability to use Microsoft Word, Excel, Power Point, and Outlook. Knowledge of office equipment, fax machines and copiers. Knowledge of My Florida Market Place and Florida Accounting and Information Resource (FLAIR)

SPECIAL NOTES:

All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening for direct care positions.

DJJ participates in E-Verify (Employment Eligibility).

When identified on a position description, a valid driver's license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver's license within 30 days of hire.

Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.

Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.