Administrative Assistant

Hudson Technologies, Inc. Champaign , IL 61822

Posted 5 months ago

Position Summary:

This position provides general office support with a variety of clerical duties and related tasks with regards to processing sales orders, purchase orders, shipping and receiving. This position will also serve as backup for the Office Manager in case of absence.

Essential Duties and Responsibilities:

  • Answer and direct phone calls

  • Write and distribute email, correspondence, and faxes

  • Assist in the preparation of regularly scheduled reports

  • Maintaining files and records with effective filing systems

  • Submit and reconcile reports using Microsoft products

  • Act as the point of contact for internal and external clients, sales team, and customer service

  • Supporting other teams with various administrative tasks

  • Entering customer and account data from source documents within time limits

  • Compiling, verifying accuracy, and sorting information to prepare source data for accounting

  • Reviewing data for deficiencies or errors, correcting any incompatibilities and checking output

  • Creation of shipments, coordinating with multiple third-party vendors

  • Any other duties as assigned by direct supervisor.

JOB REQUIREMENTS

Education:

High School Diploma required; Associates and/or Bachelor's Degree preferred

Certificates, Licenses, Registrations:

N/A

Experience:
1-2 years of office work experience preferred.

Skills:

  • General knowledge of Microsoft Office programs including Outlook, Word, Excel and PowerPoint

  • Working knowledge of office equipment, like printers, scanners, and fax machines

  • Excellent time management skills and the ability to prioritize work

  • Attention to detail and problem-solving skills

  • Strong communication and organizational skills with the ability to multi-task

  • Ability to work independently on assigned tasks as well as to accept direction on given assignments.

  • Accounting background and experience would be helpful.

Supervisory Responsibilities:

N/A

Equipment to be Used:

Computer, printer, scanner, copier, fax machine, and multi-line phone system.

Typical Physical Demands:

N/A


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Administrative Assistant

Hudson Technologies, Inc.