This position provides general office support with a variety of clerical duties and related tasks with regards to processing sales orders, purchase orders, shipping and receiving. This position will also serve as backup for the Office Manager in case of absence.
Essential Duties and Responsibilities:
Answer and direct phone calls
Write and distribute email, correspondence, and faxes
Assist in the preparation of regularly scheduled reports
Maintaining files and records with effective filing systems
Submit and reconcile reports using Microsoft products
Act as the point of contact for internal and external clients, sales team, and customer service
Supporting other teams with various administrative tasks
Entering customer and account data from source documents within time limits
Compiling, verifying accuracy, and sorting information to prepare source data for accounting
Reviewing data for deficiencies or errors, correcting any incompatibilities and checking output
Creation of shipments, coordinating with multiple third-party vendors
Any other duties as assigned by direct supervisor.
High School Diploma required; Associates and/or Bachelor's Degree preferred
Certificates, Licenses, Registrations:
1-2 years of office work experience preferred.
General knowledge of Microsoft Office programs including Outlook, Word, Excel and PowerPoint
Working knowledge of office equipment, like printers, scanners, and fax machines
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Strong communication and organizational skills with the ability to multi-task
Ability to work independently on assigned tasks as well as to accept direction on given assignments.
Accounting background and experience would be helpful.
Equipment to be Used:
Computer, printer, scanner, copier, fax machine, and multi-line phone system.
Typical Physical Demands:
Hudson Technologies, Inc.