Administrative Assistant

Organization: Kansas Medial Society
Title: Administrative Assistant
Job Classification: Non-Exempt, Full-Time
Supervises: NA
Work schedule: Generally 8 hours per day per schedule, 8:00 a. m. – 5:00 p.m.
Pay Range: $19.23/hr (approximately $40K per year); Based on experience
Location:Topeka, KSPosition Overview:The Administrative Assistant provides overall administrative support while delivering friendly member service.Essential Functions:

• Provides general assistance, secretarial services, and clerical accounting work requiring a knowledge of standard bookkeeping procedures.
• Monitors and maintains phone coverage, answer phone, relay messages, backup support to receptionist.
• Maintains basic office coordination:
  • Orders supplies
  • Maintains kitchen and meeting space
• Coordinates mailings, assists with KMS special mailings.
• Sorts all incoming mail by department and delivers to staff members.
• Maintains filing, database entry, and support with administrative functions, as needed.
• Provides overall support to executive staff, as directed.
• Coordinates special projects, as directed.
• Provides event/meeting preparation functions, as directed.
• Crosstrains in duties with existing staff:
  • Membership maintenance and government filings
  • Invoicing
  • Accounting – deposits
  • Maintenance of membership database, reports, etc.
• Performs other duties as assigned.

• High School Diploma or GED is required.
• Post-secondary education in Administrative support or certificate in a related field is preferred.
• Two (2) years of administrative office experience is preferred.
• Outstanding customer service skills.
• Ability to work independently and be self-motivated.
• Must be able to work with little or no supervision.
• Must treat information received as confidential.
• Must be mature, dependable, and able to assume responsibility.
• Must have a positive attitude, pleasant personality, ability to set priorities.
• Must be able to communicate with staff and member physicians in a professional manner.
• Must possess excellent writing, proofreading, and typing skills.
• Must have working knowledge of clerical and bookkeeping accounting procedures.
• Ability to meet deadlines and work under pressure.
• Ability to prioritize and manage work effectively and efficiently to accomplish tasks.
• Creativity and innovation with the ability to plan strategically.
• Ability to problem solve rationally and with common sense.
• Proficient math skills (basic math principles, computations, and interpretation of graphs).
• Proficient knowledge Microsoft Suite (Word, Excel, Outlook) skills are required.
• Knowledge of general office equipment.
• Individual must be able to work during business hours.

• Lift and move items up to thirty (30) pounds
• Sit, stand and walk for extended periods of time
• Ability to work on the computer for hours at a time and concentrate on detailed information
• Bend, kneel and reach items with use of hands/fingers to handle or feel objects, tools or controls
• Must be able to speak and listen effectively
• Vision abilities for close vision, color vision, peripheral vision, and depth perception

• Professional office setting with little discomfort due to such factors as noise, heat, dust, or other adverse factors
• This is a non-smoking work environment, including all premises and other such areas
• Evening or weekend work may be required. Light travel possible.