Administrative Assistant

General Job Description

The primary function of the Administrative Assistant is to assist in the maintenance of attorney files and provide information to the public.

Duties for this Position

• Assisting clients in a professional manner

• Answering phones in a professional manner and entering client phone calls and walk in questions into the Defender Data database

• Filing any and all paperwork for attorney files

• Determining if any paperwork must also be sent to the client

• Opening and closing attorney files

• Responding to client mail

• Filing any and all paperwork with the office of the Clerk of Court

• Assisting any and all other support staff when needed

• Visiting clients at the detention center if requested

• Assist at the courthouse when necessary

• Processing Clerk of Court Transmittals to locate client Applications and warrants

• All other duties assigned in conjunction with the position

Position Minimum Requirements

• Use personal computer/software programs and general office equipment

• Effectively utilize Defender Data, Microsoft Word and Outlook

• Handles matters with integrity and confidentiality

• Ability to be patient with staff and all clients

• High School Diploma

• Must be able to pass the required pre-employment physical and background check