Administrative Assistant

Calling all administrative professionals! Our Art/Creative Department is looking for an Administrative Assistant to oversee day-to-day administrative and operational functions for assigned projects and processes. Work in a creative and collaborative environment as you support our Directors and unique Department!

Who you are:

• An analytical thinker with exceptional research skills
• A dedicated professional who demonstrates professionalism, confidentiality, flexibility, reliability, and accountability
• A self-motivated problem solver
• A relationship builder with strong communication and negotiation skills
• An open-minded team-player who takes constructive feedback gracefully and works collaboratively and individually toward the bigger picture
• A self-motivated initiative-taker
• Highly skilled time management, multi-tasking and attention to detail

What you will do:

• Work independently and collaboratively with Leadership, peers, and cross-functional teams to coordinate schedules and keep Directors on track for meetings and events
• Ensure Directors are up to date, organized, and prepared with all information needed to kickoff, track progress of, and meet objectives for projects, processes, and events
• Assist in meeting, special event, and project planning preparation, organization, and execution
• Gather, track, record, organize, and share information and assets with strong attention to detail
• Conduct research, complete projects, and prepare reports and files in a timely manner
• Learn new techniques, tools, and technology as required
• Anticipate obstacles and take initiative to communicate and problem-solve before/as they arise
• Consistently provide high quality work, often under the pressure of tight deadlines
• Seek and maintain excellent working relationships across the Department and Company