Administrative Assistant

Hill International, Inc. Phoenix , AZ 85002

Posted 3 days ago

Hill International is an international construction consulting firm that provides program and project management, construction management, cost engineering and estimating, quality assurance, inspection, scheduling, risk management and claims avoidance to clients involved in major construction projects worldwide. Hill has participated in over 10,000 project assignments with a total construction value of more than $500 billion. Hill is a publicly traded company listed on the New York Stock Exchange (NYSE: HIL), and is headquartered in Philadelphia, Pennsylvania. (www.hillintl.com)

Hill is seeking an Administrative Assistant in Phoenix, AZ

The Administrative Assistant position provides a wide variety of administrative support activities for an assigned project. Typical duties include preparing correspondence and formatting reports, scheduling meetings, taking meeting minutes, processing records and maintaining records and files.

Responsibilities:

  • Scheduling, participating in, and setting up meetings, which includes preparing agendas, disseminating meeting information, scheduling conference rooms, audio visual equipment set up, sending out meeting reminders, taking meeting minutes, and preparing and disseminating meeting minutes.

  • Assists Project Manager / Project Team in document control functions including distribution, and logging of documents in the Capital Development Division's Project Controls System (Aconex) for file management.

  • Proofs, edits, and prepares correspondence, forms, documents, and using Microsoft Office Suite.

  • Performs other duties of similar nature and level as assigned.

  • Requires expertise in MS Word, Excel, Outlook, and PowerPoint.

  • Perform work under frequently extreme time constraints with high attention to detail.

  • Ability to exercise independent judgment and initiative in organizing and prioritizing workload.

  • Strong interpersonal and communications skills.

  • Professional demeanor, maintain confidentiality, and versatility are necessary as well as the ability to work well with staff of all levels, employers and outside agencies.

  • Requires organizational, and coordination skills and ability to produce written documents with clear, organized thoughts, punctuation and grammar.

  • Excellent phone and customer service skills are required.

Skilled In:

  • Maintaining databases

  • Preparing a variety of business correspondence and reports

  • Using computers and related software applications

  • Filing

  • Recordkeeping

  • Typing

  • Providing customer service

  • Prioritizing work

  • Performing multiple tasks simultaneously

  • Entering information into a database

  • Maintaining a variety of records, files, and documents

  • Preparing meeting agendas and minutes

  • Effective communication at a level sufficient to exchange or convey information and to receive work direction

Hill International is an Equal Opportunity Employer/Minority/Female/Veteran/Disabled

Note: This job description is intended to provide an indication of the nature and levels of work, knowledge, skills, abilities and other essential functions to be carried out as part of fulfilling the role mentioned in the job title. Various other duties as required.

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Administrative Assistant

Hill International, Inc.