Administrative Assistant

Hico America Sales &Amp; Technology, Inc. Pittsburgh , PA 15276

Posted 2 weeks ago

Job Description



Responsibilities:

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    Answer and direct phone calls

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    Organize and schedule meetings and appointments

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    Maintain contact lists

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    Produce and distribute correspondence memos, letters, faxes and forms

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    Assist in the preparation of regularly scheduled reports

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    Develop and maintain a filing system

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    Book travel arrangements

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    Submit and reconcile expense reports

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    Provide general support to visitors

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    Provide information by answering questions and requests

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    Take dictation

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    Research and creates presentations

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    Generate reports

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    Handle multiple projects

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    Prepare and monitor invoices

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    Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques

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    Contribute to team effort by accomplishing related results as needed

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    Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

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    Organize travel arrangements for Chairman

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    Write letters and emails on behalf of other office staff

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    Book conference calls, rooms, taxis, couriers, hotels etc.

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    Cover the reception desk when required

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    Maintain computer and manual filing systems

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    Handle sensitive information in a confidential manner

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    Take accurate minutes of meetings

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    Reply to email, telephone or face to face enquiries

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    Develop and update administrative systems to make them more efficient

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    Resolve administrative problems

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    Receive, sort and distribute the mail

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    Manage staff appointments

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    Photocopy and print out documents on behalf of other colleagues

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Requirements:

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    Proven admin or assistant experience

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    Knowledge of office management systems and procedures

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    Excellent time management skills and ability to multi-task and prioritize work

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    Intuit Quick Books

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    Excellent written and verbal communication skills

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    Strong organizational and planning skills

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    Proficient in MS Office

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    At least 2 years of experience in the field or in a related area

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    College degree

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Administrative Assistant top skills & proficiencies:

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    Reporting Skills

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    Administrative Writing Skills

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    Microsoft Office Skills

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    Intuit Quick Books

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    Professionalism

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    Problem Solving

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    Supply Management

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    Inventory Control

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    Verbal Communication

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    Office Administration Procedures

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    Typing Skills

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    Attention to Detail

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    Accuracy

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    Multitask

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    Telephone Skills

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    Teamwork

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    Discretion and Judgment

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  • Patience
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Administrative Assistant

Hico America Sales &Amp; Technology, Inc.