Administrative Assistant

Hexcel Corp Burlington , WA 98233

Posted 2 weeks ago

With our strong investment in research and development and our culture of continuous improvement, Hexcel is the industry leader in the manufacturing of composite materials and industrial fabrics. We invite you to join the Hexcel team at various manufacturing sites, sales offices and R&T centers around the globe.

Become a part of the strength within. Hexcel is currently seeking an Administrative Assistant for our Burlington, WA, USA location. The selected individual will be responsible for but not limited to the following obligations:

Comply with and understand all safety rules and job hazards. Perform job responsibilities in a safe and efficient manner. Greet and receive all plant visitors and maintain visitor log; distribute and collect visitor identification badges.

Ensure ITAR and Export Control procedures and policies are followed by employees, visitors, and all guests. Assists with administrative duties in support of payroll processing. Answer incoming phone calls and forward messages as necessary.

Screen calls to ensure Hexcel employees time is used efficiently. In cooperation with Site Accountant, act as primary point of contact for Accounts Payable. Prepare and apply postage to out-going mail; receive, sort and distribute incoming mail.

Inventory, procure and stock supplies in front office. Coordinate catering and set-up for visitor meetings. Coordinate VIP site visits, including transportation and hotel arrangements.

Maintain all communication boards, including TV monitors in break rooms. Perform similar job-related duties as assigned. The balance of the job is dedicated to plant administrative support, such as developing general correspondence, filing, scanning documents, updating spreadsheets, forms and databases and creating presentations, charts and graphs for Plant Management and other staff, as necessary.

Qualifications: Minimum Education Required: High school diploma. 2-year Associates Degree or equivalent education preferred. 3-5 years general clerical experience including administrative office experience. Excellent verbal, written and interpersonal skills.

Strong (minimum intermediate level) PC skills, including experience with current PC software such as MS Word, PowerPoint, Excel & Outlook. Sufficient keyboarding/typing speed and skills to meet established workload and deadlines.

Ability to prioritize tasks, organize workload and meet deadlines.

Ability to use office equipment, such as copier, scanner, VoIP phone system, and fax machine. Eligible candidate must be: U.S. citizen, U.S. national, a person lawfully admitted for permanent residence, a temporary resident under sections 210(a) or 245(A) of the Act, a person admitted in refugee status, a person granted asylum.

Hexcel (NYSE: HXL) is a global leader in advanced composites technology, a leading producer of carbon fiber, and the world leader in honeycomb manufacturing for the commercial aerospace industry. Hexcel is an Equal Opportunity Employer of Minorities/Females/Protected Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, physical or mental disability, status as protected veteran, or any other protected class.



icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Retail Administrative Support Team Part Time Cascade

Macy's, Inc.

Posted 2 weeks ago

VIEW JOBS 3/7/2019 12:00:00 AM 2019-06-05T00:00 Job Overview: The AST's primary responsibilities are to organize the Store Management Office, execute operational administrative functions, oversee scheduling maintenance, balance the vault and other cash functions daily, distribute reports from My Macy's Portal to management team, facilitate the screening/hiring process, handle HR functions, and act as the HR liaison for store employees. Performs other duties as assigned. The summary below may not include all the essential functions and qualifications for this position. For more information, we encourage you to review the complete job description by clicking here. Macy's uses a scheduling plan that allows our associates to participate in the creation of their work schedules by managing availability and identifying preferences. Additionally, during key events and peak selling times, Macy's may offer additional shifts to our associates, which they may pick up using the self-scheduling tool. Details on Macy's schedule options are available during the interview process. Essential Functions: * Coordinate distribution of all incoming communications (including faxes, e-mails, memos, letters, newsletters, and phone calls) whether from customers, employees, management, or the general public * Maintain a professional attitude with sincerity and enthusiasm reflecting Macy's commitment to our customer * Coordinate all functions of the hiring process including prescreening applicants, correspondence with applicants, and scheduling interviews with store management * Balance vault and store checkbook and perform other cash functions on a daily basis * Act as MST liaison and train associates and GSMs on how to call in repairs; * Regular, dependable attendance and punctuality Qualifications: Education/Experience: * High School Diploma or equivalent. Some college is desirable. * Minimum of two years administrative experience. Communication Skills: * Effective written and verbal skills, ability to interpret instructional documents such as safety rules, operating and maintenance instructions, and procedure manuals. * Excellent written and verbal communication skills. Mathematical Skills: * Basic math functions such as addition, subtraction, multiplication, and division. Able to use a calculator. Other skills: * Typing minimum of 60 wpm. Working knowledge of Microsoft Word, PowerPoint, Excel, Exchange, and Lotus Notes. * Able to handle multiple tasks simultaneously. * Self-motivated. Excellent organizational, prioritization, and time management skills. Ability to collaborate and function as a member of a team. * Must possess a strong sense of urgency. * Should be comfortable with the use of computers and frequent use of RF equipment. Work Hours: * Flexible with scheduling and available to work retail hours, which may include day, evening, weekends, and/or holidays. This job description is not all inclusive. Macy's Inc. reserves the right to amend this job description at any time. Macy's Inc. is an Equal Opportunity Employer, committed to a diverse and inclusive work environment. Macy's, Inc. Burlington WA

Administrative Assistant

Hexcel Corp