Administrative Assistant

Description

County Administration is seeking an Administrative Assistant to provide a variety of administrative support activities including: executive leadership team support, contract management, board meeting preparations, serving as the primary contact for certain required roles, annual countywide policy review, Human Resources and payroll contact, and other general office management tasks.

In addition, the position will provide administrative support to smaller departments and will coordinate with support staff for the Deputy Administrator and Assistant County Administrators. The Administrative Assistant will be part of an executive support team that interacts with all levels of county leadership and the County Board.

Location and hours:

This position is hybrid and will be performed on-site at the Hennepin County Government Center at 300 South 6th Street, Minneapolis, MN 55487, and remote as job duties require. Typical work hours will be Monday through Friday between 8 a.m. to 4:30 p.m. with some flexibility. While this position is designated as hybrid, based on current requirements hires must reside in or relocate to Minnesota or Wisconsin.

New employees who are hired into remote or hybrid positions between January 2, 2022 to December 31, 2024, will receive $500 toward the cost of establishing consistent internet connectivity, payable upon completion of 6 months of employment.

About this position type:

This is a full-time, benefit earning position.

This position is internally classified as an Administrative Assistant.

Click here to view the job classification specification.

In this position, you will:

• Provide administrative support for County Administration.

• Serve as lead for the County Administration portion of contract tracking and signature process.

• Prepare and distribute materials for executive leadership team and other County Administration sponsored meetings/events.

• Triage and track resident feedback from public website.

• Act as a data steward and conflict of interest coordinator for County Administration.

• Serve as phone coordinator.

• Collaborate with colleagues to achieve work results.

• Perform several ongoing tasks for County Administration.

• Provide administrative support to smaller departments that report up through County Administration.

Need to have:

• One of the following:

• Four or more years of experience in general administrative work relating to the support of departmental/organizational operations or in a specialty area appropriate to the position.

• Note: General administrative work is defined as the administration and/or management of programs, policies, and/or budgets.

• Bachelor's degree or higher in business administration, public health, public administration, communications or another field appropriate to the position.

Nice to have:

• Experience:

• Drafting and executing contracts.

• Preparing meeting materials for executive leaders.

• Utilizing computer programs including Microsoft Office (Teams, Word, Excel, PowerPoint, Visio), Qualtrics, SharePoint and Adobe.

• Leading and supporting administrative projects for an organization.

Ability to:

• Establish and maintain effective working relationships within and outside the organization.

• Perform general administrative work.

• Enter information into software using a high level of attention to detail.

• Communicate verbally and in writing.

Knowledge and understanding of governmental structures or executive boards. About the department:

Hennepin County Administration leads the Hennepin County organization in carrying out the policies of the Hennepin County Board of Commissioners.

About Hennepin County:

Hennepin is the largest county government organization in Minnesota. Our employees work every day to improve the health, safety and quality of life for our residents and communities. All of our jobs align to one or more of our overarching goals -- that Hennepin County residents are healthy, protected and safe, self-reliant, assured due process, and mobile.

Our employees receive a combination of generous benefits and positive workplace culture not found at other organizations. This includes meaningful work that impacts our community, competitive pay, work-life balance, a variety of benefits and opportunities to grow. Learn more at The Bridge (login as Guest).

Hennepin County envisions an organization where our commitment to diversity and the reduction of disparities is fundamental in providing excellent service to our community.

Your future. Made here.

This posting may be used to fill current and future vacancies.

Watch this video for application best practices and tips.

Invitations to interview will be based upon an assessment of education and experience. Final candidates may be required to complete a criminal background check.

If you have any questions, please contact:

Majestanina Vang

Majestanina.Vang@Hennepin.us

Why work here?

Hennepin County embraces the Total Rewards philosophy. We want our employees to succeed - not only at work but as they move through life and its milestones. We offer advantages and opportunities others can't - including:

• Meaningful work

• Public service

• Competitive pay

• Work-life balance

• Generous benefits

• Opportunities to grow

• Commitment to your success

By working in public service, we are a part of something larger than ourselves. Together, we support those in need. We help people access information and services. We empower vibrant and diverse communities. We serve residents.

Employee Benefits Summary

Visit our benefits page to learn more: bridge.hennepin.us/eligibility.

If you are a current Hennepin County employee please be aware that any change in job classification may affect your current benefits (such as a conversion from Vacation/Sick Leave to Paid Time Off and/or enrollment in a Health Care Saving Plan.) Information about the impact of job changes on benefits can be found here.

01

This position is hybrid and will be performed on-site at the Hennepin County Government Center at 300 South 6th Street, Minneapolis, MN 55487, and remote as job duties require. Typical work hours will be Monday through Friday between 8 a.m. to 4:30 p.m. with some flexibility. While this position is designated as hybrid, based on current requirements hires must reside in or relocate to Minnesota or Wisconsin. Are you willing and able to meet these requirements?

• Yes

• No

02

How many years of experience do you have in general administrative work relating to the support of departmental/organizational operations or in a specialty area appropriate to the position?

• I do not have this experience

• Less than 1 year

• 1 year or more, but less than 2 years

• 2 years or more, but less than 3 years

• 3 years or more, but less than 4 years

• 4 years or more

03

Describe your experience in general administrative work relating to the support of departmental/organizational operations or in a specialty area appropriate to the position, referencing jobs listed in your application/resume. If you do not have this experience, type "None" in the space provided.

04

Do you have a bachelor's degree or higher in business administration, public health, public administration, communications or another field appropriate to this position?

• Yes

• No

05

List your relevant education making reference to area(s) of study, school(s) attended, and certificate(s)/degree(s) earned. If you do not have any relevant education, type "None" in the space provided.

06

Do you have experience drafting and executing contracts?

• Yes

• No

07

Describe your experience drafting and executing contracts, referencing jobs listed in your application/resume. If you do not have this experience type "None" in the space provided.

08

Do you have experience preparing meeting materials for executive leaders?

• Yes

• No

09

Describe your experience preparing meeting materials for executive leaders, referencing jobs listed in your application/resume. If you do not have this experience type "None" in the space provided.

10

How many years of experience do you have leading and supporting administrative projects for an organization?

• I do not have this experience

• Less than 1 year

• 1 year or more, but less than 2 years

• 2 years or more, but less than 3 years

• 3 years or more, but less than 4 years

• 4 years or more

11

Describe your experience leading and supporting administrative projects for an organization, referencing positions listed on your application/resume. If you do not have this experience, type "None" in the space provided.

12

Please choose the one recruitment source that best describes how you first learned about this job opening. Please review all possible choices before making your selection. Your response to this question helps us evaluate the effectiveness of our recruitment methods.

• College or university (job board, career services, or instructor)

• Community or nonprofit organization (counselor, job board, etc.)

• Employee or recruiter of Hennepin County

• Friend or family member that is not a Hennepin County employee

• Hennepin County job notification emails

• Indeed.com

• Job fair or networking event

• LinkedIn

• Print advertisement (flyer, postcard, billboard, transit ad, etc.)

• Professional association (job board or email)

• Social media (Facebook, Twitter, Instagram, etc.)

• www.hennepin.jobs or www.governmentjobs.com

• Other

13

For the recruitment source selected above, please provide the specific name of the person, website or media source.

Required Question

Agency Hennepin County

Address Hennepin County Government Center

300 South Sixth Street

Minneapolis, Minnesota, 55487

Phone 612-348-7855

Website https://www.hennepin.us/jobs