Administrative Assistant

Mosaic Life Care is a health care system in northwest Missouri. With a vision of transforming community health by being a life-care innovator, Mosaic places the holistic needs of patients first by providing the right care at the right time and place, offering high value and quality health care.

Mosaic has a wide array of benefits to meet each employee's individual needs. Our benefits were designed by listening to people just like you. Mosaic also offers several perks with a focus on ensuring our employees feel valued, including concierge services, employee lounge, wellness programs, free covered parking, free on-site and virtual health clinics and many more. When paired with compensation and recognition, it is what continues to make us the employer of choice for employees at any stage of their journey.

Details

• Administrative Assistant

• Clinic Administration

• Full Time Status

• Day Shift

• Pay: $16.96 - $22.90 / hour

Summary

• This position is responsible for routine clerical matters and assuring that documents flow in a coordinated and efficient manner. Assures appropriate office communication occurs with all staff and customers. Performs secretarial functions for assigned leadership (Directors and Medical Directors), supports organizational scheduling and provides support to departmental activities and projects. This position is responsible for all secretarial and administrative duties for the Administration Department, Nursing Departments, and other Departments as assigned.

• This position works under the supervision of the Director, and is employed by Mosaic Health System.

Duties

• Provides assistance to Directors and Medical Directors, preserving the confidential nature of items of which he/she has knowledge. Includes phone support, scribe, correspondence, presentations, scheduling, etc. Provides secretarial support for department by preparing, composing, typing, copying, forwarding and receiving facsimiles; acts as scribe for meetings; prepares agenda, meeting notices and meeting materials; and makes arrangements for meetings such as room setup, catering, etc. as assigned by Leaders.

• Maintains files, supply ordering, inventory of small equipment and coordinates call for service, organizes and makes deposits of miscellaneous payments, postage and general office duties in an orderly manner.

• Payroll editor for department

• Checks, copies, and submits department mileage sheets to accounting in a timely fashion. Assists with department expenditure records and check requests.

• Supports new hire orientation.

• Other duties as assigned

Qualifications

• High school diploma or GED equivalent is required. Associate's Degree within Business courses with emphasis in secretarial and management skills is preferred.
• 3 years of Secretarial, scribe, computer and receptionist experience utilizing Microsoft office and word processing tools, as well as Medical terminology and previous experience in a Healthcare setting is preferred. Personal computer skills and business machine knowledge is required.