Administrative Assistant

Administrative Assistant JobID: 5249

Position Type:

Administration

Date Posted:

6/3/2024

Location:

Administration

Additional Information: Show/Hide

Position Title: Administrative Assistant

Department: Administrative

Reports To: Assistant Superintendent

Salary in accordance with the Act 93 agreement

Purpose of Position:

To provide administrative support to the department by performing a wide variety of complex clerical and administrative duties, often of a confidential nature.To assure the smooth and efficient operation of the department and to continuously improve efficiency and accuracy in the performance of job responsibilities.

Essential Duties and Responsibilities:

Performs administrative duties to support the development, implementation and coordination of the work and activities that support the responsibilities and operation of the department/office.

Facilitates the design, and implementation of assigned, duties, activities, services and programs to meet specific needs and responsibilities of the district/department. Makes recommendations concerning the administration and implementation of activities related to the district/department.

Provides support, information, assistance and services to principals, administrators and staff.

Performs general office duties including but not limited to answering phones and directing calls, responding to or redirecting emails. Composing, preparing, typing and maintaining forms, reports correspondence, and memos. Interacts with others in a positive and professional manner. Is discrete, diplomatic and active, and listens attentively.

Uses computer/technology skills in performance of duties, such as use of the Internet, accessing databases, spreadsheet design, desktop publishing and creation of forms. Updates skills to ensure ability to use technology and implement new practices and procedures as they are developed.

Abides by federal, state and local school laws and regulations, mandated programs, district policies and administrative regulations and applicable collective bargaining agreements with district employees. Maintains confidentiality with all District and School Board information, including District and school population information.

Establishes, maintains and oversees filing systems appropriate for office environment and in accordance with standardized records management procedures; retrieves filed documents and materials; maintains classified or confidential materials in accordance with security procedures; transfers and discards files in accordance with established business procedures and schedules.

Minimum Training and Experience Required to Perform Essential Job Functions

• High School Diploma (required) and an Associate's Degree in a related field is preferred;

• Experience - minimum 3-5 years preferred; prior and relevant experience, and proven knowledge of administrative/executive secretary duties and responsibilities

• Ability to communicate effectively, to organize tasks, to handle multiple tasks, and to exercise good judgment.

• Ability to follow written and verbal directions, to read and write, to communicate effectively, to organize tasks, to handle multiple tasks, and to exercise good judgment.

• Ability to establish and maintain productive working relationships with staff, business associates, and general community.

• Ability to work on multiple tasks and prioritize appropriately.

• Ability to concentrate on the accuracy of detailed information, meet deadlines, multi-task, and work under pressure.

• Excellent communication skills and mathematical skills.

• Ability to manage information in Microsoft software and Google applications.

• Ability to exercise judgment for when to act independently and when to refer situations to a supervisor.

• Ability to work flexible hours and schedules.

• Salary Range: In accordance with the Act 93 agreement; starting at $37,277 depending on experience