H
Administrative Assistant
H Cap Connect, LLC Kennedy Township , PA 17356
Posted 2 weeks ago
Administrative Assistant
Home Care for people with disabilities and seniorsOur Client
Navigating the options of non-medical home care for people with disabilities and seniors is challenging. There are many options, but keeping your loved ones in their homes should be the top priority. Our client provides dedicated and trustworthy services to their clients and partners with other vetted vendors in the area to provide other types of care.The Position
The President needs a right-hand person to support and maintain the operational function. This job is part administrative, human resources, and operational guru.The ResponsibilitiesAdministration
Home Care for people with disabilities and seniorsOur Client
Navigating the options of non-medical home care for people with disabilities and seniors is challenging. There are many options, but keeping your loved ones in their homes should be the top priority. Our client provides dedicated and trustworthy services to their clients and partners with other vetted vendors in the area to provide other types of care.The Position
The President needs a right-hand person to support and maintain the operational function. This job is part administrative, human resources, and operational guru.The ResponsibilitiesAdministration
- Answer phones on Monday and Tuesday and fill in at other times as necessary.
- Update the website with new cases and remove old information.
- Process incoming and outgoing mail for the office.
- Assist the President with correspondence and emails.
- Scan documents and files.
- Send medical documents to doctors’ offices.
- Write thank you cards to referral sources and doctors’ offices.
- Assist with timesheets during payroll week.
- Other miscellaneous tasks as needed.
- Schedule employees and clients utilizing the HHA Exchange software.
- Filling call-off and request-off shifts.
- Post open positions through social media and recruiting websites.
- Respond to applicants and arrange for interviews.
- Assist with file development for all new hires, including online screenings, background checks, reference checks, and file reviews.
- Gather information for employee surveys and reporting.
- Conduct and analyze data from exit interviews.
- File Enterprise Incident Manager and Event Reporting System reports through the Long-Term Living/State of PA and PA Department of Health websites.
- File any first report of injury for injured employees.
- Update logs on daily activities utilizing Excel files.
- Complete client weekly assessments.
- Document and complete any client complaints.
- Coordinate with service coordinators and referral sources regarding active and new clients.
- Work with office staff on placement of new hires with clients.
- Associate degree in a related field or equivalent work experience.
- Experience working in a professional office setting is required. Experience working in a similar industry is preferred.
- Must be a driven, self-starter.
- A service mindset with excellent written and verbal communication skills.
- Able to meet deadlines, with strong interpersonal and problem-solving skills.
- The office is located NW of Pittsburgh, closer to the airport area. When training is completed, hybrid work arrangements may be considered.
- The office is open Monday – Friday, 8:30 – 5:00 (some flexibility on hours).
- Company provides paid time off, a 401(k), health and vision insurance (employer/employee premium sharing), and a laptop.
- Well respected employer doing important work to help those in need.
- Team-oriented environment.
- Based on experience, but the range is $35,000 - $50,000.
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H Cap Connect, LLC
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