Administrative Assistant

Job Description: We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will provide administrative support to ensure efficient operation of the office. From scheduling meetings and maintaining office supplies to handling incoming calls and assisting with various projects, the Administrative Assistant plays a crucial role in maintaining smooth day-to-day operations.

Responsibilities:

• Answer and direct phone calls in a polite and professional manner
• Organize and schedule appointments and meetings
• Maintain contact lists and distribute correspondence
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies and research new deals and suppliers
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements:

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Proficiency in MS Office (MS Excel and MS Word, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multitask
• High school diploma; additional qualification as an Administrative assistant or Secretary will be a plus