Administrative Assistant, Gs-0301-12/13, (Fbi Only), Executive Assistant Director, Criminal Cyber Response Service Unit, Washington, DC

Federal Bureau Of Investigation Washington , DC 20319

Posted 2 months ago

Who May Apply

Open to current, permanent FBI employees in all locations

Opening Date: October 16, 2020

Closing Date: October 29, 2020 Year 11:59 pm (EST)

Questions regarding this opening should be directed to HR Specialist Lisa Washington at 202-324-3843 or

Job Summary

Position: Administrative Assistant, GS-0301-12/13

Division: Executive Assistant Director

Unit: Criminal Cyber Response Service

Location: Washington, CD

Working Hours: 8:00 a.m. - 4:30 p.m.

Salary: GS12: $86,335.00 - $112,240.00 (Locality)

GS13: $102,663.00 - $133,465.00 (Locality)

Full Performance level: GS13

Number of Positions Available: 1

Duration: Full Time Permanent

Additional selections may be made from this announcement to fill positions within the same division when the position includes substantially the same duties, responsibilities, and qualifications.

Key Requirements

Must be a current, permanent FBI employee

Must be able to obtain an SCI clearance

Major Duties:

  • Serves as the Administrative Assistant to an Executive Assistant Director (EAD) with paramount responsibility being the management of all possible work operations in the EAD's office. Functions with a high degree of independence and applies a comprehensive knowledge of overall Bureau policies and procedures, and extensive knowledge of programs, policies, procedures, and operations of the Bureau under the purview of the EAD in order to relieve superior of a vast amount of administrative detail.

  • Manages all functions of the office in such manner that the EAD's time and efforts can be devoted to directing of all Divisions under the EAD's management.

  • As the EAD's personal assistant, maintains his/her appointment calendar, establishing certain priorities on own initiative based on a knowledge of his/her commitment schedule and taking into account nature and urgency of matters; set up, reschedules or tactfully refuses appointments/interviews; accepts or declines invitations to meetings, arranging for representation by another official where desirable to do so; assures official social obligations are met and arranges for all necessary details for luncheons or dinner; and ensures superior is furnished any background data he will need to carry out appointment or interview.

  • Deals personally and telephonically with numerous close personal high official contacts of the EAD and responds to a wide variety of inquiries including requests from the White House, Members of Congress, State Department, Bureau and Department of Justice officials, officials in private industry, newspaper reports, and others with whom official confidential liaison is maintained.

Qualifications and Evaluations

Please make sure your specialized experience/requirement(s) can be identified in your resume. Applicants must meet the qualification requirements by the closing date of this announcement.

Your application will be evaluated and rated under the FBI's Candidate Rating Procedures. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed in this announcement and will be compared to your responses to the online assessment questionnaire. High self-assessment in the vacancy questions that is not supported by information in your resume, and/or supporting documents may eliminate you from Most Competitive status.

If you are deemed Most Competitive, you will be referred to the selecting official for further consideration.

All applicants will be rated on the following Competencies:

  • Communication

  • Flexibility/Adaptability

  • Interpersonal Ability

  • Organizing and Planning

  • Administrative/Organizational Policies and Procedures

  • Information Management

Specialized Experience (SE):

GS12: Applicant must possess at least one (1) year of specialized experience equivalent to the GS11 grade level. SE is defined as follows:

  • Experience interpreting administrative policies and procedures, and recommending changes in day-to-day office administrative.

  • Ability to communicate clearly and effectively, both orally and in writing.

  • Experienced in FBI programs, regulations, policies, and procedures.

GS13: Applicant must possess at least one (1) year of specialized experience equivalent to the GS12 grade level. SE is defined as follows:

In addition to the above, SE is:

  • Experience independently planning, organizing, scheduling, and carrying out major projects.

  • Experience working independently to manage and ensure that all aspects of office operations are appropriately performed with continuity and efficiency.

How to Apply

For detailed instructions related to applying, uploading documents, withdrawing an application or updating your application, please review instructions on How to Apply. If applying online is a hardship, please use the contact information listed in the vacancy announcement prior to the closing date for assistance.

Required Documents

To apply to this position, interested applicants must provide a complete application package by the closing date which includes:

  • Your resume, specifically noting relevant work experience and associated start and end dates

  • A complete assessment questionnaire

  • Other supporting documents

You must complete this application process and submit any required documents by 11:59 p.m. (EST) on the closing date of this announcement. If applying online is a hardship, please contact the HR Specialist listed in the vacancy announcement prior to the closing date for assistance.

What to Expect Next

Once your complete application is received we will conduct an evaluation of your qualifications and determine your ranking. The Most Competitive candidates will be referred to the hiring manager for further consideration and possible interview. You will be notified of your status throughout the process.

Additional Information

  • Failure to provide necessary and relevant information required by this vacancy announcement may disqualify you from consideration. Additional information will not be requested if your application is incomplete. Your application will be evaluated solely on the basis of information you have submitted.

  • Management may select at any grade for which this position has been announced.

  • Identification of promotion potential in this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion will depend upon administrative approval and the continuing need for an actual assignment and performance of higher-level duties.

  • Limited Movement: Policy has been implemented wherein support employees entering a position through a competitive OR non-competitive action may be precluded from moving to another position within the Bureau by means of reassignment or change to lower grade for a minimum of 12 months.

  • Probationary employees are precluded from being considered for all job opportunities until 12-months of their two-year probationary period has concluded. Probationary employees may be considered for competitive vacancies that are advertised within their respective division or field office after serving 90 days within the FBI.

  • Candidates will not be considered if currently on a Performance Improvement Plan (PIP); a Letter of Requirement (LOR); or have failed a PIP or LOR and are currently awaiting the final action by HRD.

a. A Performance Improvement Plan (PIP) is a 90-day written developmental plan for an employee whose performance on one or more critical elements is rated "Unacceptable."

b. A Letter of Requirement (LOR) is issued when a supervisor identifies leave abuse and/or when frequent absences negatively impact operations of an office.

  • Relocation expenses will be borne by the selectee, except FBI employees returning from LEGAT assignment. Employees returning from LEGAT assignments must advise the Staffing Unit, Administrative Unit, and the international Operations Unit of their application to apply.

  • Candidates receiving a transfer of physical location, whether at the expense of the FBI or not, will be required to complete a one year commitment to the assignment, prior to moving to a new position at the FBI. The 12-month waiting period begins the day an employee reports for duty at the new location.

On December 22, 2017, the President signed into law the Tax Cuts and Jobs Act. This law may impact your transfer.

  • This legislation made previously non-taxed moving expense reimbursements taxable as of January 1, 2018. Please see HR Link for a list of the FBI's current understanding of the applicable tax changes. However, this may change upon receipt of official guidance from GSA and DOJ.

  • Current law provides the FBI with the authority to compensate employees for much of the tax burden caused by a transfer through the Relocation Income Tax Allowance (RITA) process. At this time, it is unclear whether this authority addresses the full impact of the recent change in the tax law. GSA and DOJ are currently reviewing the Federal Travel Regulation (FTR), including the RITA process, in an effort to identify ways to minimize the additional tax burden on transferring employees.

  • Candidates receiving a transfer of physical location, whether at the expense of the FBI or not, will be required to complete a one year commitment to the assignment, prior to moving to a new position at the FBI. The 12-month waiting period begins the day an employee reports for duty at the new location.

  • Employees selected for positions at the GS-14 level or higher, as well as employees selected for positions where a transfer of location is required, will be processed through the name check program prior to being notified of their selection.

  • Memorandum of Understanding: Work performed outside assigned duties (that would not normally be documented on a SF-50, i. e., back-up duties), has to be documented in detail by an immediate supervisor in order to receive full credit for amount of time worked in that position. If no documentation is furnished no credit will be given for time worked in that position. The following notations must be specified in the documentation (Memorandum of Understanding):

a. Percent of time worked in the particular position (cannot conflict with main duties)

b. The month/year work began

c. Frequency worked (i.e., daily, monthly, etc.)

d. Specific duties performed

Attach the Memorandum of Understanding to your application in the "Cover Letters and Attachments" section of My Career Tools on the Careers Home page. Please upload the attachment as type "Other."


Nepotism is the act of favoring relatives in the hiring process, and is prohibited by law. Public officials are prohibited from hiring or promoting relatives or relatives of officials in their chain of command, as well as actively or indirectly endorse a relative's appointment or promotion.

During the hiring process, all selected candidates and FBI hiring managers will be required to certify they are not related to anyone involved in the hiring process.

Reasonable Accommodation Request

The FBI provides reasonable accommodations to qualified applicants with disabilities. If you need a reasonable accommodation for any part of the application and/or hiring process, please notify the Office of Equal Employment Opportunity Affairs (OEEOA) Reasonable Accommodation (RA) Program by either e-mail at, telephone at 202-324-4128, or FAX at 202-324-3976. Your request will receive an individualized assessment.

This e-mail address is only for reasonable accommodation requests. Please do not submit your application and/or any questions unrelated to reasonable accommodations. Should any applications be received, they will not be forwarded for consideration during the hiring process.

Equal Employment Opportunity

The FBI is an Equal Opportunity Employer and all qualified applicants will receive consideration for this vacancy. Except where otherwise provided by law, selection will be made without regard to, and there will be no discrimination because of color, race, religion, national origin, political affiliation, marital status, parental status, physical or mental disability, genetic information, age, sex, sexual orientation, membership or non-membership in an employee organization, or on the basis of personal favoritism, or any other non-merit.

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Administrative Assistant, Gs-0301-12/13, (Fbi Only), Executive Assistant Director, Criminal Cyber Response Service Unit, Washington, DC

Federal Bureau Of Investigation