Administrative Assistant

Overview

Global in service but local in approach, Nisga'a Tek is committed to high-quality service to those who defend us. Nisga'a Tek ensures mission assurance and execution for customers and warfighters. Providing intelligence, IT, cyber security, training, logistics, administrative, acquisition, and background investigation services.

Summary:

We are looking for an outgoing and highly organized administrative professional to help manage daily business activities and administrative tasks for the Nisga'a Group companies. This role's responsibilities include assisting with new hire onboarding, preparing corporate communications and marketing material, arranging, and assisting with employee training, updating corporate project management software, and other administrative tasks as required. To be successful as an Operations Coordinator, you should be able to resolve problematic situations efficiently and have excellent communication and organizational skills.

Responsibilities

Essential Job Functions:

• Assist the Operations department in planning, organizing and coordinating functions relating to the operations of the business.

• Maintain comprehensive and organized records of task assignments, progress, and completion.

• Maintain company‐wide listings of all projects and events.

• Help with the onboarding process by providing new hire coordination within the various departments.

• Train new hires as necessary and ensure policies and procedures are followed.

• Facilitate clear and effective communication among team members, ensuring everyone is informed and aligned on task assignments and objectives.

• Generate regular reports on task status, workload distribution, and efficiency metrics to support data-driven decision-making.

• Schedule and compile materials and agendas for organization meetings and conferences.

• Assist with generating and compiling marketing / communications materials for internal and external distribution.

• Arrange and coordinate travel schedules and reservations, including flights, hotels, and ground transportation for select staff.

• Manage expense reports for Executive Team members.

• Maintain strict confidentiality of sensitive information and ensure data security.

• Handle miscellaneous tasks and requests to support the needs of the executive team.

• Assist with annual corporate certification audits.

Qualifications

Necessary Skills and Knowledge:

• Must be highly organized with meticulous attention to detail

• Strong communication and interpersonal skills, with the ability to work effectively in a collaborative team setting

• Proficiency in task management and documentation tools (e.g. Monday.com)

• Self-starter, able to take initiative and accomplish work independently with minimal guidance

• Ability to adapt to changing priorities and maintain composure under pressure

• A proactive and solution-oriented mindset

Minimum Qualifications:

• Bachelor's Degree or equivalent experience in lieu of degree

• Minimum three (3) or more years in an Operations Coordination or Administrative Role

• Proven experience in a fast-paced, task-driven environment supporting Senior Executives, General Officers, Flag Officers, Chief Executive Officers, or equivalent organizational leaders

• Ability to successfully pass a background check

Pay and BenefitsAt Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. Our annual incentive compensation plan is designed to reward your contributions to Goldbelt's success. It's a profit-sharing initiative tied to our strategic objectives, demonstrating that your efforts directly impact our achievements. As an employee, you'll also enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.