Administrative Assistant, Global New Product Planning, Oncology

EMD Millipore Rockland , MA 02370

Posted 2 months ago

Your role:

This position provides ongoing administrative support to New Products Planning & Portfolio Strategy team (in US & DA). The individual in this position will proactively plan for and execute on all of the assigned managers' administrative needs, providing the highest quality of administrative and project management support for their team with the utmost professionalism and highest customer service, engagement and confidentiality, thereby becoming a trusted member of the function as well as the broader organization.

Key Tasks and Responsibilities

  • Coordinate travel arrangements, both international and domestic, and process expense reports, support conference registrations/bookings, for NPP team

  • Generate POs and accrual process in coordination with team and finance point and analyze budget requests and provide budget recommendations to NPP team lead

  • Support management of Quantum system basics for INA/ANA process for consulting agreements (with support from NPP team)

  • Manage submission of internal materials for PMSR review with team support

  • Work closely with other functions to ensure the department has what it needs to operate at the highest level of efficiency (i.e., inter-faces with Facilities to manage space, IS for fully functioning and up to date technology and equipment).

  • Independently provide complex administrative support and project coordination showing a high level of appropriately independent decision making in order to drive high level team functioning

  • Schedule meetings with internal and external groups as needed, including organizing all meeting logistics such as availability for attendees, meeting rooms and equipment and online conferencing

  • Order all office supplies and maintain supply closet

  • Support other duties as assigned / needs arise.

Who you are:

  • 5+ years working as an executive/administrative assistant

  • Associates degree

  • High Proficiency with Microsoft Office software (Word, Excel, PowerPoint)

  • Operating knowledge of SAP

Desired:

  • Sharepoint experience a plus

  • Bachelor's degree desired

Personal Skills and Competencies

  • Professional and pleasant demeanor

  • High customer service mentality

  • Excellent interpersonal, written and oral communications skills

  • Ability to multitask and to be flexible to work assignments

  • Ability to use critical thinking as well as intricate knowledge of the operation of the function to independently set priorities

  • Strong organizational skills

  • Attention to detail and follow-through a must

ADA requirements

  • Must be able to travel locally and globally for up to a week at a time

  • Must be able to be flexible with work schedule in order to accommodate the varying volume of work and requests

  • Overtime may be required

Job Requisition ID: 182443

Location: Rockland

Career Level: D - Professional (4-9 years)

Working time model: full-time

Nearest Major Market: Boston

Job Segment: Oncology, Secretary, Consulting, Developer, ERP, Healthcare, Administrative, Technology


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Administrative Assistant, Global New Product Planning, Oncology

EMD Millipore