Administrative Assistant

We are a Portland-based 4th Party Logistics provider, focused on providing custom freight programs for manufacturers, distributors, and direct-to-consumer companies. We are a small, stable company that has been in business since 1996.

We are looking for an Administrative Assistant to provide on-site support in key areas of our company. The ideal candidate will be a Jack-or-Jill-of-All-Trades type, able to provide strong problem-solving skills when dealing with internal and external customers.

Primary Duties

·         Report creation, formatting, and distribution to internal and external customers.

·         Provide backup to the Finance Manager by assisting in AR/AP functions within QuickBooks Online.

·         Retrieving data sets from internal systems for analysis by various departments.

·         Creating and maintaining customer profiles in the various company programs.

Secondary Duties

·         Aid with quality assurance reviews of data previously entered.

·         Aid in the processing of customer freight claims.

·         Work on special projects as assigned by the management team.

·         Aid with basic IT duties such as replacing toner, keyboards, monitors and troubleshooting basic system issues.

We need a candidate that is very sharp, capable of multi-tasking and taking initiative. This is not a position that can be performed half-heartedly, your deliverables will impact the team daily and you will be expected to live up to the company expectations.

* The title of the position may change in the future

Please DO NOT call or stop by the Office.

Requirements

·         Proficient at MS Excel, Outlook and Teams.

·         Basic experience with QuickBooks or QuickBooks Online.

·         Prior experience troubleshooting data-intensive issues.

·         Must always possess and exhibit the highest level of moral and ethical standards.

·         Excellent interpersonal and communication skills.

·         Understanding of and ability to maintain confidentiality of all company information.

·         Previous freight or parcel job experience preferred.

Benefits

·         Medical, Dental & Vision Insurance

·         401K with Company Match (after 1 year of employment)

·         Profit Sharing

·         6 Paid Holidays

·         Paid Time Off