Administrative Assistant- GES

East Grand School District is accepting applications for a full-time Administrative Assistant/Registrar at Granby Elementary. Position includes benefits and begins August 5, 2024. Job Title: School Secretary - classified salary schedule Typical Work Year: 9 months

• 167 Days SUMMARY: Provide customer service, clerical support, and registrar support to the building staff, students, parents, and community. ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must first and foremost possess the following attributes & skills:

• Positive attitude

• Growth mindset

• Kind & respectful to all students and adults

• Remains calm under pressure

• Excels in a fast-paced, constantly changing environment

• Flexibility

• Detail oriented

• Strong communication skills - including written and verbal The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The frequency and percentage of time of duties may vary based on building needs.

• Provide customer service; greet visitors, answer phones, assist callers with questions and give information or route calls to the appropriate person or department.

• Provide clerical support for the building. This may include assisting parents and students, assisting with special projects, typing, data entry, preparing correspondence, filing, receiving/preparing mailings, assisting with the collection of fees, maintaining websites and copying.

• Assist with attendance and student attendance processes. Communicate with parents regarding student absences.

• Assist with maintaining and monitoring student records and files. Considerable judgment is exercised in the release of confidential information, retention of information in the student official record, and researching and interpreting information to be entered into the record.

• Assist with monitoring students on lunch or daytime breaks and during time-out sessions.

• Perform other duties as assigned, including providing back-up coverage to other positions, assisting students in the health clinic and contacting parents/guardians as necessary. Clinic duties may include assisting students with minor injuries and illnesses, dispensing authorized medication, contacting parents or emergency medical personnel if needed and keeping accurate records of care given.

• Performs varied and responsible work in the registration and transfer of students, and in the preparation and maintenance of student records and report cards.

• Supports parents with the registration process EDUCATION AND TRAINING: High school diploma or equivalent. EXPERIENCE: Experience is preferred but may not be necessary for hiring. CERTIFICATES, LICENSES & REGISTRATIONS: Criminal background check required for hire. CPR and First Aid training preferred at hire; required two months after hire. Meds administration required two months after hire. TECHNICAL SKILLS, KNOWLEDGE, & ABILITIES: • Oral and written communication skills. • English language skills; multilingual skills preferred. • Interpersonal relations skills. • Personal computer and keyboarding skills. • Customer service and public relations skills. • Critical thinking and problem solving skills. • Ability to maintain confidentiality in all aspects of the job. • Ability to manage multiple tasks/priorities with frequent interruptions. • Ability to promote and follow Board of Education policies, Superintendent policies and building/department procedures. • Ability to communicate, interact and work effectively and cooperatively in a team setting • Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator. MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE: • Operating knowledge of and experience with personal computers and peripherals. • Operating knowledge of and experience with Google

• Gmail, Google Docs, Google Calendar; financial software, publishing software, website maintenance, Student management systems. • Operating knowledge of and experience with typical office equipment, such as telephones, copiers, E-mail, etc. " />