STATEMENT OF THE JOB: To provide high-level administrative support to the Production Director, as well as manage the day-to-day operations of the office.
Must be highly organized, professional self-starter to oversee commercial print billing, purchase orders management, day to day customer inquiries and track & record consumable.
THE REQUIREMENTS OR SPECIFICATIONS: To perform the job successfully the Admin Assistant must be professional, honest and trustworthy with confidential documents and information.
QUALIFICATIONS: Education: AA or BA college degree preferred; Experience may be substituted for education.
In lieu of degree, must have a minimum of three years of office experience.
KNOWLEDGE: Strong organizational skills.
Strong verbal and written communication skills and ability to multi-task.
Must be proficient in Microsoft Office (Word and Excel). Basic accounting skills.
Must be able to function in a fast-paced office environment with commercial print customers, production department heads, and other departments.
Must have excellent customer service skills with internal and external customers.
Highly motived and excellent attention to detail.
A willingness to learn any pertinent skills and abilities.
Ability to embrace change and adapt accordingly.
TECHNICAL SKILLS: Proficient with Windows operating systems, Microsoft Office Suite, G Suite, Internet Web browsers and email applications CULTURE AND MOTIVATIONAL FIT: Able to achieve goals and contribute to a group effort while working with minimum supervision Able to communicate in a professional manner with internal and external customers, staff, managers and department heads.
Flexible, personable attitude; Ability to develop cordial, professional relationships with all level of business and technical personnel PHYSICAL REQUIREMENTS: Ability to communicate effectively and use reasoning skills Ability to use a computer, calculator, telephone, copy machine, fax machine, and scanner SUPERVISION: Under the direct supervision of the Production Director.
ESSENTIAL JOB RESPONSIBILITIES: Responsible for commercial print customer service, billing and maintaining the commercial print database Will oversee newsprint ordering and consumption Assist department heads with daily production planning and tracking Track purchase orders and expenses compared to budget Other duties and responsibilities as deemed necessary by the Production Director Please send resumes to: This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job.
While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances changes (e.g., emergencies, changes in personnel, workload, rush jobs, or technological developments). We are an equal opportunity employer.
We consider applicants for all positions without regard to race, color, religion, sex, national origin, age, marital status, or presence of disability, which would not prevent the performance of essential job duties with or without reasonable accommodation or any other protective status.