Administrative Assistant

To provide clerical, administrative support and coordinate day-to-day administrative operation of the company.

QUALIFICATIONS:

A. EDUCATION AND EXPERIENCE

• High School diploma or equivalent.

• Previous office experience preferred.

• Strong organizational and customer service skills.

• Must be knowledgeable regarding applicable local, state, and federal regulations related to the hiring process and employment.

• Strong verbal and written communication skills.

• Word processing and typing and filing skills.

• Computer experience preferred

• Bookkeeping and mathematical aptitude preferred.

• Ability to work as a team while focusing on details.

• Ability to maintain the highly confidential nature of HR work.

• Good working knowledge of Microsoft word, excel, outlook preferred.

• Must be 18 years of age or older.

• Must have a home telephone.

• Must have reliable transportation.

PERSONAL AND PHYSICAL REQUIREMENTS

• Treat all information as confidential.

• Possess the tact to deal with all levels of employees and client representatives.

• Must be able to sit, stand, lift, and/or bend throughout shift.

• Must be able to lift, carry, and/or hold up to 10 lbs.

• Must pass drug test.

• Must meet necessary requirements to obtain a security sensitive identification badge.

• Must be a citizen of the United States or possess the necessary authorization from the Immigration and Naturalization Service (INS).

PERFORMANCE RESPONSIBILITIES:

• Perform clerical duties as directed.

• Answer telephone, screen calls, take messages, and provide information according to established policies. Greet and direct visitors.

• Answer routine inquiries and draft correspondence.

• Complete and maintain personnel files, where applicable. Assist in setting up office system.

• Order office supplies. Assist in care and maintenance of department equipment.

• Processes licenses, tracks I-9 and DFMV information insuring compliance with all State and Federal regulations (where applicable.)

• Maintain and follow up on applicant flow log and monthly licensing log.

• Monitor drug program (where applicable.)

• Handle disbursement of random drug testing (where applicable.)

• Process and monitor personnel applications (where applicable.)

• Process and monitor all new hires and terminations.

• Monitors WOTC process. Audits WOTC log to make sure employees calls are being made on all new hires.

• Sort and distribute all corporate data information. Order/distribute supplies.

• Input payroll (where applicable.)

• Responsible for criminal background checks. Process new hire personnel.

• Reviews files for compliance, and notifies Manager of compliance deficiencies.

• Keep supervisor informed of needs and problems in assigned areas, maintain cleanliness of immediate work area and report maintenance needs.

• Project a positive image and respond to inquiries from clients, staff and public in a courteous manner.

• Attend meetings and in-services as required identification badges must always be visible.

• Adhere to company policies and procedures and participate in achievement of company objectives.

• Perform other duties as requested.