Administrative Assistant For Plant Operations

Description

At Westminster College, we believe in immersive and enriching experiences that inspire creative thinking and problem solving. We believe in creating opportunities for several different paths to success over a lifetime and the potential to make an impact from wherever you are. For our students, we do this by providing real-world, hands-on learning opportunities, small class sizes, and talented professors dedicated to the individual. Our employees often remark that our tight-knit community creates an atmosphere fostering campus involvement that adapts to all interests. As a result, Westminster continues to be recognized for its excellence in higher education as one of the best small liberal arts colleges in the Midwest.

This position is responsible for the coordination and scheduling of campus facilities for on-campus events and activities; provides logistical planning, scheduling and coordination of supporting services to ensure effectiveness of accommodations and services for camps & conferences; serves as point person for external facility rentals; and provides administrative support to the Associate Vice President for Institutional Operations.

The Administrative Assistant will assist the Plant Operations Department in managing the daily affairs of the office. This position will provide a wide range of clerical duties such as answering phone calls, providing excellent customer service, and maintaining the upkeep of work order requests. This position will also be involved with the processes that include bids, purchase orders, and invoices for payment. This position must excel at problem solving and understanding the importance of handling confidential information.

Requirements

Essential Functions:

• Enter requisitions including requests for purchase orders for $500 + and invoices for $499 and less;

• Obtain no fewer than three bids on requests of $1000 +;

• Learn to navigate the Plant Operations contracts and make purchases off of the contracts as appropriate;

• Monitor foot traffic at Plant Operations throughout the day;

• Monitor calls and emails;

• Receive and log deliveries;

• Prepares general correspondence, memos, and spreadsheets as directed;

• Manage the work order requests;

• Work closely with student life on work order requests from and for students;

• Update work order system and ensure work orders are completed and closed out timely;

• Assist with the organization of files and records, both paper and electronic;

• Monitor gas logs;

• Monitor credit card purchases;

• Check invoices against contract for accuracy;

• Performs other related tasks as required

Job Requirements:

Education: High School Diploma or equivalent and commiserate experience required, bachelor's degree preferred.

Job-related experience may substitute for degree.

Experience: Some experience in administrative support is required, 3-5 years is preferred.

Skills: Excellent communication skills, written and verbal; excellent organizational skills and attention to logistical details; ability to establish and maintain positive relations with all department and external clients and supporting service providers; ability to simultaneously handle a variety of tasks and successfully manage deadline-driven initiates. Proficient in duties typically performed by an administrative assistant with a high level of competency in Microsoft Office 365.

Benefits:

• Medical, dental, and vision options

• Health Savings Account and/or Flex Spending Account

• Supplemental options: Short-term disability, Hospitalization, Accident, and Critical Illness

• Stand-alone EAP program

• Life, AD&D, and long-term disability

• Retirement 403(b) plan

• Tuition remission or exchange programs

• Sick and Vacation time

• Paid Holidays (15+ each year)

Westminster College encourages and gives full consideration to all applicants for admission, financial aid, and employment. The College is committed to creating a diverse environment and is proud to be an equal opportunity employer. The College does not discriminate in access to, treatment of, or employment in, its programs and activities on the basis of race, color, age, religion, sex, gender, sexual orientation, gender identity or expression, national or ethnic origin, citizenship, veteran status, marital status, disability, or genetic information.

Inquiries about compliance with this prohibition should be directed to:

Associate Vice President & Chief HR Officer/Title IX Coordinator

501 Westminster Ave, Washington West, 2nd floor

Fulton, MO 65251

HR@Westminster-mo.edu

573-592-5226