Administrative Assistant For Physical Therapy Clinical Education

About American International College:

American International College is a private, coeducational institution of higher education located on a 88+ acre campus in Springfield, Massachusetts. The campus has 42 buildings on two sites approximately 1/2 mile apart with a total of approximately 888,000 gross square feet. Included in the inventory of buildings are student residences for a resident population of 900 students. Founded in 1885, the College has approximately 2200 graduate and undergraduate students. AIC offers a variety of undergraduate and graduate programs through the Schools of Business, Arts and Sciences; Health Sciences; and Education. The mission of the College is to transform student lives through career focused learning, with a strong foundation in the liberal arts, a commitment to serving the community, and a high level of involvement in the global economy.

AIC strives to create a diverse and inclusive campus community that is representative, at all job levels, of the students we serve. We are an EEO employer and we welcome applications from individuals for positions where they are underrepresented.

Job Description:

• Administrative Assistant for Physical Therapy Clinical Education

• Assist the program's clinical education team with gathering and maintaining student information specific to clinical education for up to 150 graduate students.

• Collaborate and assist PT program directors with various administrative program activities as needed such as, confirming rosters, student contact information and assist faculty as needed. This includes tracking of UG cohorts of approximately 50 students and up to 150 Graduate students.

• Answer and screen calls and direct to the appropriate personnel. Take and maintain all program meeting minutes.

• Collaborate and assist the PT Director to track student and program data for accreditation and other annual reports.

• Generate and maintain graduate clinical health clearance data for PT programs.

• Collaborate and assist the PT Clinical Education Directors with student placements.

• Communicate inquiries, issues, and concerns to Dean's office as appropriate to maintain smooth operations of School of Health Sciences. Assist in addressing approximately 200 UG/GR PT student inquiries and directing students to appropriate staff or faculty.

• Assist in maintaining an accurate inventory of all physical therapy equipment used for classes. This includes managing the maintenance of linens for the PT labs. Coordinate maintenance of all physical therapy equipment.

• Assist in managing course room schedules and general room scheduling.

• Maintain EXAAT program for clinical education team including uploading of all students and faculty documents and processing of March mailings. Provide system reports as needed related to clinical education placements.

• Other duties as assigned.

Requirements:

Required:

Associate's degree

1-3 Years of experience as an administrative assistant

Preferred:

Bachelor's degree

Additional Information:

AIC reserves the right to fill this position at a level above or below the level included in this posting.

AIC is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Application Instructions:

Qualified applicants should save and submit the following documents with the online application.

• Brief cover letter

• Current resume

• Contact information for three professional references (one of which must be a current or prior supervisor)

Review of applications will continue until the position has been filled.