Public School Of North Carolina Winton , NC 27986
Posted 2 weeks ago
Department: Curriculum & Instruction
Job Title: Administrative Assistant for Curriculum & Instruction
Reports to: Assistant Superintendent
Essential Job Functions
Performs a wide variety of duties to assist the Assistant Superintendent and Academic Services Team in implementation of long-term and short-term district goals and foci to all staff, students and parents
Assistant to Assistant Superintendent
Prepares travel/staff development forms
Schedule appointments, setup meetings, trainings, and workshops called by assistant superintendent
Manages mail, screens and routes materials according to subject
Makes sure all correspondence/questions from and for principals, teachers, staff, students, parents and community are addressed
Gather, compile and prepare annual field trip requests and projections from schools
Gather, compile and prepare annual fundraiser requests and projections from schools
Prepare reports/presentations concerning the district for the Board meetings, trainings, and/or workshops
Design and/or order office, staff development, staff appreciation and student supplies and awards for the district
Collect, compile and prepare district textbook and resource projections reports and analysis of budgeted needs; maintain textbook budget/files
Order and distribute textbooks and resources
Research educational companies, gain quotes, negotiate pricing for supplies, textbooks, teacher resources and presenter contracts
Organize and compile Academic Services Team annual projected budget request
Monitor Academic Services Team budget and expenditures
Assist with the ordering of supplies and/or resources, submitting workorders and technical support requests for the Alternative Learning Program
Organize contracts for speakers, presenters and trainers for workshops and professional development
Annual Convocation - assist with the organization of the event from setup to breakdown; confirm the speaker; design and print the program agenda; and staff back to school gifts
Maintain and manage all district travel/professional development and field trips
Attend meetings and takes minutes when necessary
Maintain calendar of events for the Academic Service Team members
Assist parents with school related concerns, offer educational resources, partnership information and refer to proper personnel for resolution
Create walkthrough summary reports and forms
Maintain school textbook /teacher resource inventories
Collaborate with district departments to enhance school environments
Assist with all testing and accountability responsibilities including
attendance at all testing and accountability training
creating, organizing, and submitting, testing and accountability reports and information in a timely manner
Additional Duties
Meet with department directors regularly, to discuss smooth operations of department specific programs, events, workshops, and trainings.
Enter purchase orders for all supplies/refreshments for afterschool and summer camp programs
Organize and sort supplies
Mail Duty (monthly)
Performs additional duties as assigned by supervisor(s)
Public School Of North Carolina