Administrative Assistant For Center For Student Thriving

The Administrative Assistant for the Center for Student Thriving is responsible to and supports the function of the Center of Student Thriving in a range of administrative and clerical tasks. The Administrative Assistant supports the purpose of the Center for Student Thriving in empowering students with the life skills they need to thrive at Liberty and training students to be Champions for Christ.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

1.Provide administrative support: Assist the Director of Center for Student Thriving with daily administrative tasks such as managing correspondence, scheduling appointments, maintaining calendars, and organizing meetings.

2.Coordinate communication: Act as a liaison between the Director of Center for Student Thriving and various stakeholders, including students, faculty, staff, parents, and external parties. Handle phone calls, emails, and other forms of communication on behalf of the Director.

3.Prepare and maintain documents: Draft, proofread, and edit documents, including reports, memos, and presentations. Maintain an organized filing system for easy retrieval of important records and information.

4.Event coordination: Assist in planning and coordinating events, workshops, and meetings organized by the Center for Student Thriving (i.e., Restorative Practices, Workshops, Life-Skills trainings, etc.). This includes arranging venues, sending invitations, tracking RSVPs, and managing logistics.

5.Student support: Assist students seeking life coaching, mediation, and life skills training. Answer inquiries, direct students to appropriate resources, and maintain confidentiality when dealing with sensitive student matters.

6.Budget and expense management: Assist in monitoring and tracking the budget for the Center for Student Thriving. Process invoices, reconcile expenses, and maintain financial records accurately.

7.Data management: Compile and maintain statistical data and reports related to the Center for Student Thriving as deemed by the Director. Assist in analyzing and presenting data for decision-making purposes.

8.Weekly duties: Assist in organizing weekly staff meetings and professional developments for the Center for Student Thriving team. Prepare meeting agendas, take minutes, and follow up on action items.

9.Confidentiality and discretion: Handle sensitive and confidential information with the utmost professionalism and discretion. Maintain a high level of confidentiality when dealing with student records, disciplinary matters, or other sensitive issues.

10. Office management: Oversee the smooth functioning of the Center for Student Thriving office by managing supplies, coordinating equipment maintenance, and ensuring a tidy and organized workspace.

11. Professional development: Stay updated on relevant policies, procedures, and best practices in student affairs and administrative support. Seek opportunities for professional growth and development.

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

QUALIFICATIONS AND CREDENTIALS

Education and Experience

A bachelor's degree is required, and a concentration in business administration, communications, education, psychology, life-coaching or a related field is preferred. Previous experience in an administrative support role, particularly in an educational or office setting is preferred. Experience working in a higher education environment or with student affairs is advantageous. Proficiency in using office software and technology, such as word processing, spreadsheets, email, and calendar management, is required. Familiarity with student information systems or databases commonly used in higher education is beneficial.

A strong understanding of marketing promotions is beneficial.

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB

Communication and Comprehension

• Exceptional abilities to effectively communicate both verbally and in writing to convey clear, well-articulated information.

• Exceptional skills in understanding, speaking and writing English in order to convey messages and correspond in an articulate and professional manner.

• Possess public communication skills that allow the professional representation of Liberty University to a variety of business, government, and community customers and associates.

• Self-motivated with a strong work ethic and strong organizational skills.

• Demonstrated walk as a committed Christian.

• A commitment to Liberty University's mission.

• Discretion and the ability to maintain confidential information.

• Proficient in purchasing systems and computer systems including, but not limited to, the Microsoft Office suite (Word, Excel, etc.) and related software.

• Strong interpersonal skills to build and maintain positive relationships with others.

• Ability to train and coach others.

Problem Solving

• Strong critical thinking skills to analyze complex situations, identify issues, and develop effective solutions.

• Ability to anticipate problems and proactively address them before they escalate.

• Resourcefulness in finding information, resources, and solutions to support the Dean's office and address student needs.

• Flexibility and adaptability to handle unexpected challenges or changes in priorities.

• Collaboration and teamwork skills to work effectively with colleagues and contribute to problem-solving efforts.

Physical and Sensory Abilities

• Occasionally required to travel to local and campus locations.

• Frequently required to sit for extended periods to perform deskwork or type on a keyboard.

• Occasionally required to stand, walk, and climb stairs to move about the building.

• Handle materials, reach overhead, kneel, or stoop to conduct business.

• Regularly lift 10 or fewer pounds.

WORKING CONDITIONS

Work Environment

The working environment in which one will typically perform the essential functions of this position is a climate-controlled office setting. It is well lighted, and the noise level is moderate.

Driving Requirements

Use of one's personal vehicle (or LU vehicles) is required for travel in the performance of the essential functions of this position. Proof of a valid Virginia driver's license, an acceptable DMV record, and liability insurance is required.