Administrative Assistant - Pharmacy

JOB SUMMARY: The Administrative Assistant is responsible for performing a variety of administrative, clerical, and data entry procedures to provide support for the Pharmacy Department in a highly confidential environment.

ESSENTIAL JOB FUNCTIONS:

• Complete purchase orders for Pharmacy supplies and maintain adequate office inventory by purchasing office supplies through the outlined procurement process.

• Forward all invoices to Accounts Payable upon approval.

• Communicate effectively with all K-VA-T Food Stores, Inc.'s Pharmacies, Store Managers, Office Managers and Supervisors, as well as contracted insurance companies, as needed.

• Produces information for reports by formatting, inputting, editing, retrieving, copying, and transmitting text, data, and information. Strong Microsoft Office skills are necessary including Word and Excel.

• Submit and distribute contracts to vendors following Executive Vice President approval and retain accurate records for all Pharmacy contracts.

• Maintain and retain accurate records for all current Pharmacy State and Drug Enforcement Administration (DEA) permits.

• Complete and submit both state and federal license applications to the appropriate State Pharmacy Board(s) and Drug Enforcement Administration (DEA).

• Maintain and retain accurate records for all current Pharmacists' permits.

• Receive recall information from various sources and relay this information to all Pharmacies, Supervisors and Executive Vice President of Pharmacy.

• Communicate with various states, federal and investigative offices.

• Produce or proof-read reports, compose correspondence, create presentations, develop specified management-level reports for Pharmacy operations.

• Answer telephone and email inquiries in a prompt and courteous manner to provide excellent customer service, and direct to the appropriate person/department.

• Assist with preparations for new pharmacy openings.

• Place service calls for department's equipment including copiers, printers, etc.

• Maintain vacation information for the Pharmacy department.

• Other duties and projects, as needed.

ADDITIONAL JOB FUNTIONS:

• Assist other department associates as needed, designated by supervisor, which could include any clerical job duty for the Pharmacy or Fuel department.

• Ensure all aspects of company policy and procedures in regards to good business and department practices are followed.

• Understand and follow confidentiality policy in regards to company information as well as personnel information.

• Utilize time management skills and prioritization to accomplish tasks through management team and associates.

• Verification, completion, and distribution of vital department reports, management reports, documents, and paperwork via written, verbal, or e-mail to the appropriate individuals as deemed by supervision and/or policy.

• Follow all safety and security measures and guidelines.

QUALIFICATIONS/SKILLS REQUIRED:

• High School Diploma/GED, or equivalent, required.

• Previous experience working in a retail Pharmacy environment, preferred.

• Must be well organized, dependable, maintain the strictest confidentiality and exhibit professional conduct.

• Proficient typing skills of both speed and accuracy

• Working knowledge of Microsoft Office Suite including Excel, Outlook, Word, as well as 10-key calculator, and Cisco phone systems.

• Must be detail oriented.

• Must be willing and enthusiastic to learn new computer systems, programs, and applications.

• Ability to multi-task and recognize work related needs to pursue their successful completion.

• Strong organizational skills.

• Excellent customer-service skills.

• Ability to prioritize, organize, and work effectively and efficiently in a fast-paced environment with competing demands.

• Ability to understand and follow verbal and/or written instructions, perform routine and repetitive tasks and have constant contact/interaction with various levels of individuals, daily.

• Ability to attend on-site work during normal business hours, in the typical work week, as well as additional time as needed to fulfill job duties through regular attendance.

Benefits of working for Food City:

401(k) with company match, Employee Stock Ownership Plan, Weekly Pay Checks with Direct Deposit, Company paid Life and Disability Insurance, Medical Plan with wellness benefits, Dental Plan, Paid Holidays, Paid Vacations, Associate Offers, and so much more!

About Food City:

Food City is a privately held, family-owned company with a driving mission to "run the best store in town." Dedicated to giving back to the communities we serve, we encourage our associates to get involved with their local civic organizations. We consider our associates to be our greatest asset. Over 13% of the company is currently owned by our associates through our employee stock ownership plan, promoting tremendous pride in the services and products we provide. Whether your passion is baking, accounting, or trucking, Food City has a promising career opportunity for you. We offer flexible schedules to ensure our associates have ample time to spend with family and friends. If you're looking for a great career or the opportunity to try something different, consider becoming part of the Food City family.

E.O.E. M/F/D/V