Administrative Assistant

Department

College of Law

Responsibilities

• Assists with maintenance of the College of Law's constituent database as well as utilizes the FSU Foundation's database and reports. Research alumni information.
  
  Enters and updates all alumni information from all sources. Completes projects involving use of database.

• Performs clerical duties. Answers main phone line and maintains office e-mail account.
  
  Prepares, reviews, and edits correspondence. Compiles meeting notes. Prepares materials, generates reports, and creates forms.
  
  Assists with general filing as well as office organization and maintenance. Performs office inventory and ordering functions. Reports repair and service requests.
  
  Keeps storage areas in compliance with Fire Marshall Code. Checks and distributes departmental mail. Performs on- and off-campus pick-ups and deliveries with the College of Law van and acts as internal and external office runner.

• Provides support for special programs and events. Helps with preparation and execution.
  
  Assists with event logistics, including but not limited to room/space/location reservations, catering services, and technology needs. Helps staff programs/events.

• Helps coordinate office calendar and staff schedules. Maintains central office calendar to include office projects/events, leave dates, and travel schedules. Assists in training, work assignment and hiring of office OPS staff.

• Compiles information for meetings and events. Reviews, edits, and mails invitations.
  
  Creates and maintains RSVP lists. Designs and prints name tags. Gathers and ships materials.

• Helps with day-to-day operations of office. Serves as back-up in absence of other office staff members. Performs other duties and assists with additional projects as assigned.

Qualifications

High School diploma or equivalency and two years' experience, or a combination of post high school education and experience equal to two years.

Valid Florida or Georgia Driver's License or the ability to obtain prior to hire.

Contact Info

Sophia Tucker

Alumni Affairs Coordinator

stucker@law.fsu.edu

(850) 644-4516

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida.

FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!

Learn more about our university and campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

The College of Law requires that applicants attach a cover letter and resume to the online application.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select "yes" to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034.

Considerations

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check.

This position works in the office 8am-5pm Monday-Friday, with a 1-hour break for lunch. Ability to work a flexible schedule to include evenings and weekends as required.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.