Administrative Assistant

Fives Hebron , KY 41048

Posted 2 weeks ago


The responsibility of this position is to perform diverse and often technical administrative duties of a complex nature for a senior executive. This position includes a high degree of confidential, discretionary, independent and judgmental administrative duties.

Scope and Responsibilities:

Essential duties include, but are not limited to the following:

  • Proactively attains a safe and healthy work environment for all employees.

  • Produce information by composing, transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data and graphics. This may be in presentation format.

  • Process and maintain paperwork and/or forms concerning routine departmental procedures & processes.

  • Answer incoming telephone calls, screens calls and refer calls to appropriate personnel.

  • Conserve executive's time by reading, researching and routing routine correspondence; drafting routine letters and documents; collecting and analyzing information; initiating telecommunication.

  • Maintain executive's appointment schedule by planning, and scheduling meetings, conferences, travel (both domestic and international including ordering Visas as necessary) and teleconferences.

  • Maintain confidential files and information pertaining to customers and employees.

  • Secure information by completing data base backup.

  • Maintain control files of matters in progress and follow up to ensure that actions are completed.

  • Prepare reports by compiling, collecting and analyzing information.

  • Perform required copying of departmental material.

  • Maintain office supply inventory.

  • Coordinate some office functions with other departments.

  • Schedule conference rooms and meeting locations for executive group.

  • Coordinate with other internal and external organizations to accomplish various company-wide matters.

  • Welcome guests and customers, including foreign visitors by greeting them, in person or on the phone, answering and directing inquiries.

  • Maintain professional and technical knowledge related to assignment.

  • Maintain regular and predictable attendance.


  • Associate's degree (A. A.) or equivalent from two-year college or technical school; or three to five years related experience and/or training; or equivalent combination of education and experience.

Fives Machining Systems Inc., a member of the Fives Group, is one of the world's leading machine tool and systems companies serving the durable-goods industry worldwide. Fives MSI offers the chance to grow and develop careers in a world class environment that provides both challenge and reward. If you are seeking an opportunity that allows the freedom and flexibility to make a meaningful contribution, and if you share our enthusiasm and commitment to excellence, we invite you to explore the career opportunities we offer in our global organization.

As an innovative partner for global manufacturers we offer our customers tailored machines and systems solutions based on state-of-the-art technology. Machining Systems Inc. retains a flat hierarchy and flexible organization with straight-forward decision making processes. This is a crucial requirement for a dynamically growing company that is always on track with the requirements of the market. The success story of the company owes primarily to our dedicated employees. Working for Fives MSI means taking on challenges and implementing individual ideas as a member of a motivated team.

Comptences requises


  • Good communication skills interpersonal, spoken, written.

  • Team oriented.

  • Advanced working knowledge of Microsoft Office Suite.

  • Ability to multi-task.

  • General knowledge of the company business.

  • Professional demeanor.

Exprience requise


  • Three to five years' experience in a fast paced executive level office environment.

Lieu de l'offreHebron, Kentucky, tats-UnisLieu o se trouve la socit

Fives Machining Systems Inc.ServiceAvant-Projet/Bureau d'tudesType de posteCDI Temps plein


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Administrative Assistant