Administrative Assistant

First for a reason:

At First Student, we are a family of 60,000+ employees who take pride in safely transporting more than 5 million students and passengers to and from their destinations each day! Our family of brands include Transco, Total Transportation, Maggies Paratransit, and GVC II. Our employees are at the forefront of safety and innovation; they create and implement the most advanced training and technology the transportation industry has to offer.

Now Hiring Administrative Assistant in Portland, OR!

Administrative Assistant performs routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing/maintaining paper and electronic files, coding and processing of department invoices, providing information to callers, and handling calendar of the General Counsel and updating various reports.

Responsibilities:

• Assist in other processes such as reconciliation, expense report preparation, invoicing, annual budget development. compilation, etc.

• Answers telephones and gives information to callers, takes messages or transfers calls to the appropriate individuals

• Sets up and maintains paper and electronic filing systems for records, correspondence and other materials

• Opens, reads, routes and distributes incoming mail and other materials. Prepares answers to routine letters.

• Completes and routes forms in accordance with company procedures

• Arranges conferences, meetings and travel reservations for office personnel. Coordinates conferences and meetings.

• Administers department programs, projects and or processes

• Orders and dispenses supplies

• Makes copies of correspondence and other printed materials

• Supports recruiting efforts made by posting positions internally and externally. Coordinates interview schedules and travel arrangements for executive candidates

Qualifications:

• High school diploma or equivalent required

• Associate's or Bachelor's degree preferred but not required

• less than 2 years experience

• Microsoft Office, Excel and PowerPoint skills

• Good written and verbal communication and follow-up skills

• Strong attention to detail

• Ability to utilize office equipment such as fax machines, copiers and phone systems; able to sue computers for spreadsheets, word processing, database management and other applications.

• Processional demeanor and confidence to work in an advance corporate setting.

First for a Reason

Benefits

We offer competitive compensation and benefits (which vary based on role, location, and business), including physical and mental health initiatives, medical/dental/vision, 401(k), and paid holiday/vacation.

Professional Advancement

Start here. Go far. We believe in promoting from within which means tremendous opportunities for you, thanks to our strong presence across North America. In addition, our 3 to 5 month Manager-In-Development program prepares future leaders at First Student.

Extensive Training

Build skills and knowledge in such areas as safety and security, injury prevention, technology and equipment, and job efficiency.

Diversity & Inclusion

Because we're stronger together, we aspire to have a culture where all people are First. We're committed to providing an inclusive and diverse working environment for everyone every day.

Community Service & Impact

Go where opportunity meets community. Our customers are at the heart of everything we do. As the face of First in your community, you'll have a positive impact on others.

Apply today and get your career on the road with First Student!

In the state of Washington, all technician and driving positions, including but not limited to van drivers and any other position requiring employees to drive a company-owned vehicle, are considered safety-sensitive and are therefore subject to drug and alcohol testing, including cannabis.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. First is also committed to providing a drug-free workplace. First will consider for employment qualified applicants with criminal histories consistent with the requirements of the San Francisco Fair Chance Ordinance, Los Angeles Fair Chance Ordinance, and any other fair chance law. Philadelphia's Fair Criminal Record Screening Standards Ordinance Poster is at this link or upon request https://www.phila.gov/media/20210423160847/Fair-Chance-Hiring-law-poster.pdf.