Administrative Assistant - Finance Department

MDA Chicago , IL 60602

Posted 1 week ago

Job Description:

Position Description:

The Finance Administrator is responsible for providing administrative support to the Accounting, AP, and Procurement teams. He/she will report directly to the Controller.


  • Enter and manage data in the ERP system.

  • Process bank reconciliations.

  • Work with National office staff to get approvals for payment of invoices.

  • Process incoming invoices.

  • Sort and deliver mail, as needed.

  • Assist with the transition of records from paper to electronic format.

  • Track completion of state filings.

  • Other job duties as assigned

Job Requirements


  • Analytical: Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures.

  • Detail Minded: Demonstrate accuracy and thoroughness; monitor own work to ensure quality and organization. Strong attention to detail while multitasking.

  • Problem Solving: Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

  • Dependability: Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals. Completes tasks on time or notifies appropriate person with an alternate plan.

  • Business Acumen

  • Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals.
  • Professionalism
  • Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.


  • A Bachelor's degree in Accounting or Finance preferred.

  • Experience using Financial Force or another ERP system.

  • Strong proficiency in Microsoft Office.

  • Strong organizational skills and attention to detail.

  • Ability to multi-task and work in a challenging fast paced environment.

  • Excellent written and verbal communication skills.

  • Maturity, professionalism, and high level of discretion are required.

  • Must have strong attention to detail.


MDA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

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Administrative Assistant - Finance Department