Administrative Assistant - Finance

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INCOMPLETE APPLICATIONS WILL NOT BE PROCESSED.

A RESUME WILL NOT BE CONSIDERED IN DETERMINING YOUR QUALIFICATIONS FOR THIS POSITION.

The City of Fayetteville is currently recruiting for an Administrative Assistant in our Finance Department to perform a wide variety of responsible office support work in carrying out the day-to-day clerical and administrative activities in support of the operations of the department. This position will serve as the principal administrative support for the Chief Financial Officer.

• Screen incoming mail, visitors and telephone calls and route as appropriate based on information obtained; assist the public by providing information concerning services provided, explain policies and procedures requiring interpretation of policies, procedures, and guidelines; resolve problems within area of assignment requiring research of background information.

• Serve as a liaison between department and other internal departments and/or external agencies; contact the public and outside agencies for the purpose of obtaining, clarifying, and providing information, and making referrals.

• Schedule, arrange, and coordinate division activities, meetings, conferences, travel and various events; maintain calendar of activities and resolve any conflicts in scheduling; may coordinate special events and activities for the department and/or preparation and dissemination of invitations for elected officials.

• Establish and maintain a variety of records, reports, logs and files; develop reports concerning new or ongoing programs and program effectiveness; gather and compile information for various reports to include statistical reports.

• Participate in administrative duties relating to the area of assignment; compose and edit a variety of general correspondence, comprehensive reports, minutes of meetings and agendas; verify accuracy of information, research discrepancies and record.

• Participate in the preparation of the division and/or department budget and in monitoring expenditures.

• Requisition supplies and materials as required; may monitor the issuance and return of department tools, equipment, and related materials; process invoices and statements for payment.

• Operate a variety of office equipment including copiers, facsimile machines and computers; input and retrieve data and text; organize and maintain disk storage and filing.

• Provide guidance, direction and review work of office support staff assigned to the various units reporting to the division; may train employees on specialized software applications.

• Establish and maintain a personnel file structure; determine record retention and destruction requirements; oversee filing procedures.

For a complete job description, click here.Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

Three years of increasingly responsible experience in office support work.

Training:

Equivalent to completion of the twelfth grade supplemented by specialized secretarial or office management training.

LICENSING & CERTIFICATIONS:

Required:

None.

Preferred:

Commissioned by the State of North Carolina as a Notary Public; Microsoft Office certification; Basic Office Skills certification.

From the time of closing, the selection process is anticipated to last 4 - 6 weeks. The process will consist of a panel interview and clerical/computer tests which may include but are not limited to: Keyboarding, Proofreading and MS Office (Excel, Word, & Outlook) with the selected candidate being subject to a pre-employment drug screen, background check and driving history check.

An Equal Opportunity Employer