Administrative Assistant, Facilities

Memorial Sloan-Kettering Cancer Center New York , NY 10007

Posted 7 months ago

Company Overview

At Memorial Sloan Kettering (MSK), we're not only changing the way we treat cancer, but also the way the world thinks about it. By working together and pushing forward with innovation and discovery, we're driving excellence and improving outcomes. For the 28th year, MSK has been named a top hospital for cancer by U.S. News & World Report. We are proud to be on Becker's Healthcare list as one of the 150 Great Places to Work in Healthcare in 2018, as well as one of Glassdoor's Employees' Choice Best Place to Work for 2018. We're treating cancer, one patient at a time. Join us and make a difference every day.

Job Description

You Are:

  • Detail-oriented in your approach: demonstrated in your work, correspondence and written communication.

  • A professional who is comfortable working closely with senior staff

  • An effective communicator, capable of determining how best to reach different audiences and executing communications based on that understanding.

  • Flexible in your approach and demeanor in order to align with the shifting demands of evolving circumstances.

  • Adapt at creating partnerships and working collaboratively with others to meet shared objectives and goals.

  • Capable of building strong customer relationships and delivering customer-centric solutions.

  • A good decision maker, with proven success at making timely decisions that keep the organization moving forward.

  • A creative thinker, who can understand concepts and processes and make suggestion for office process improvements.

  • Proactive and a good planner always prepared to support known and emerging business needs of the department

  • Efficient and have excellent learning agility to quickly grasp new concepts, processes, and tasks.

  • Action-oriented and eager to embrace new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.

You will:

  • Work directly with the department manager and schedule meetings as assigned. Assist with special projects as directed.

  • Lead conference planning. Arrange appropriate meeting space and set up given meeting requirements (ex. Food ordering, technology). Send invitations to the department and invited guests

  • Assist with the dispatching, creating and closing work tickets.

  • Prepare/produce accurate documents including memos, minutes, agendas and presentations as required.

  • Be the primary greeter for patients, external vendors and/or others

  • Process team payroll with timeliness and accuracy

  • Support the facilities team with monitoring/receiving team e-mail, faxes, and meeting requests.

  • Use your strong customer service and multi-tasking abilities to support the administrative team providing support/cross coverage as needed

  • Work: Monday-Friday; 9:00am-5:00pm

You have:

  • High School Diploma required, Bachelor's degree preferred.

  • Facilities management experience preferred

  • Proficiency in Microsoft Office: Word, Excel, PowerPoint

  • Ability to multitask in a high volume office

  • Must be able to work independently

  • Excellent written and oral communication skills

Closing

MSK is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sexual orientation, national origin, age, religion, creed, disability, veteran status or any other factor which cannot lawfully be used as a basis for an employment decision.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.


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Administrative Assistant, Facilities

Memorial Sloan-Kettering Cancer Center