Administrative Assistant / Expense Specialist

Zogenix, Inc. Emeryville , CA 94608

Posted 3 months ago

Position Overview

The Administrative Assistant / Expense Specialist is responsible for providing high quality customer service to internal and external clients throughout the expense management process. This is a long term temporary assignment.

Summary of Responsibilities

  • Manage, prepare, and reconcile expense reports for the executive team

  • Extensive travel arrangement for Director, including flights, cars and hotels

  • Purchase Order set-up and invoice management for Clinical Development and Regulatory teams

  • Communicate with internal customers and supplier partners to resolve billing issues, expense issues and general questions

  • Provide admin support to VPs and their teams

  • Complete various ad-hoc administrative tasks as needed


  • 3+ years of experience as an administrative assistant with extensive expense reporting responsibilities

  • Experience with Concur travel and expense reporting system is required

  • Excellent organization and time management skills

  • Effective and proactive problem-solving skills

  • Excellent numerical and analytical skills

  • Ability to maintain 100% accuracy when performing detail-oriented and repetitive processes

  • Comfortable supporting and communicating with multiple VPs in at in a shared environment

  • Must be detail-oriented with the ability to multi-task and prioritize

  • Competency in Microsoft Office, particularly Outlook

  • Experience with Coupa is a plus

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Administrative Assistant / Expense Specialist

Zogenix, Inc.