Administrative Assistant, Executive Operations

At Armanino, you determine your career path. This means it's possible to pursue challenges you are passionate about, in industries you care about.

Administrative Assistant, Executive Operations

Armanino is proud to be Among the top 20 Largest Accounting and Consulting Firms in the Nation and one of the Best Places to Work. We have a community of resources that are ready and willing to support your ideas, build your skills and expand your professional network. We want you to integrate all aspects of your life with your career. At Armanino, we know you don't check-out of life when you check-in at work. That's why we've created a unique work environment where your passions, work, and family & friends can overlap. We want to help you achieve growth by giving you access to a network of smart and supportive people, willing to listen to your ideas.

This position plays an integral role in supporting the success of the firm by providing a variety of administrative services to our internal and external clients in a fast-paced, service-oriented environment. The ideal individual will have the ability to exercise good judgment and discretion in a variety of situations, with superb written and verbal communication skills, an excellent strategic thought process, and the ability to maintain a realistic balance among multiple priorities.

In this position, the role holder will have responsibility for supporting Partners and Executives including the coordination of communications and pertinent data among the Executive and Operations Leadership staff. Performs and/or oversees special projects or assignments that are sensitive and/or complex in nature, requiring a high level of independence and initiative in execution and implementation. Handles details and oversees work of a highly confidential and critical nature to support executive matters of significance. This position is expected to manage and reassess priorities of varied complexities, multiple functions and highly sensitive operations to address matters of varying degrees of urgency. Routine administrative activities include department support, project coordination, meeting coordination, calendar management, research, travel arrangements, time and expense entries, event planning and back-up support for the Manager of Executive Operations.

Job Responsibilities

• Coordinate daily schedule of key activities including coordinating phone calls, setting up appointments, arranging meetings/conferences and coordinating special events and projects, both internally and externally

• Book travel and registration for off-site conferences

• Create and edit Microsoft Office documents (Excel, Word, PowerPoint)

• Prepare expense reports

• Greet visitors, manage incoming and outgoing phone calls

Requirements

• High School Diploma/GED required

• Advanced computer skills and knowledge of applicable tax technology applications, repositories, and databases

• Intermediate level Microsoft Office (Excel, Word, PowerPoint)

• Must have working knowledge of Workday, Egencia and/or alternative expense and travel platform

• Minimum 2 years of Executive Assistance or minimum of 3 years of Administrative Assistant experience

• Relevant experience in organizing events of varying scales

• Ability to work independently and manage multiple tasks, while remaining organized

• A high level of confidentiality and discretion when working on projects is required

• Flexible attitude and ability to deal well with changing assignments and priorities

• Attention to detail and great organizational skills

• Strong inter-personnel and communication skills

• Ability to work in a fast-paced environment

• Ability to support remote office Executives

• Ability to support Executives across multiple time zones and geographies

• Strong analytical and prioritization skills

• Must be able to work flexible schedule (as needed)

• Excellent customer service skills

• Able to work well independently

• Excellent prioritization skills

• Ability to multi-task

Preferred Qualifications

• Bachelor's degree is preferred

Armanino LLP provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Armanino LLP complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Armanino LLP expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Armanino LLP's employees to perform their job duties may result in discipline up to and including discharge.

Armanino LLP does not accept unsolicited candidates, referrals, or resumes from any staffing agency, recruiting service, sourcing entity, or third-party paid service at any time. Any referrals, resumes, or candidates submitted to Armanino or any employee or owner of Armanino without a pre-existing agreement signed by both parties covering the submission will be considered the property of Armanino and not subject to any fees or charges. For existing agreements, a role must be approved and open to external search; otherwise, unsolicited and unapproved submittals and referrals will be considered Armanino property and free of fees.

Certain states require us to disclose the pay range and benefits summary for job openings. Compensation Range for this position: $57,400-$87,400. Compensation may vary based on skills, role, and location.

Armanino has a robust offering of benefits, including:

• Medical, dental, vision

• Generous PTO plan and paid sick time

• Flexible work arrangements

• 401K with Profit Sharing

• Wellness program

• Generous parental leave

• 11 paid holidays

For positions based in San Francisco, consistent with the SF Fair Chance Ordinance, an arrest and conviction record will not automatically disqualify a qualified applicant from consideration.

For Individuals who would be working within the City of Los Angeles, Armanino will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance

To view our Consumer Notice at Collection for job applicants, please visit: https://www.armanino.com/terms/ccpa-employee-notice/

We have a community of resources that are ready and willing to support your ideas, build your skills and expand your professional network.