Administrative Assistant - Executive Office

What is Landstar?

Landstar stands for safe, secure and reliable transportation services delivered by our unique network of small business owners. Independent agents and capacity providers operating under the Landstar umbrella enjoy the strength and support of one of the industry's most stable and successful companies. Our network of independent entrepreneurs provide customers with personalized service at the local level with the global reach and resources of a multi-billion dollar company.

Location: Onsite in Jacksonville, FL

Schedule: Monday

• Friday, 8am

• 5pm (flexible to 7am-4pm)

Salary range: $20-$25 per hour, depending upon experience

Internal applicants given priority through 6/18/2024

What work will you perform?

You will perform diversified, and confidential administrative duties, serving as liaison with employees, executives, customers, and visitors ensuring seamless day-to-day operations. You will act as a central point of contact for internal and external communications, handling inquiries, and coordinating information flow for the Director of Corporate Events/Chief of Staff who is also the CEO's Executive Assistant. You will support business events that require you travel periodically. Team players with a strong work ethic, a willingness to learn and the ability to build great professional partnerships should apply.

Essential Responsibilities:

• Produces a wide variety of routine and complex documents, reports, presentations, and other correspondence using standard Microsoft Office skills with minimal direction

• Answers phones, screens calls, and routes calls to the appropriate recipient

• Welcomes and assists visitors

• Manages schedules, books meetings, plans events, builds itineraries, makes travel arrangements and oversees food orders for meetings

• Reconciles and processes invoices and expense reports for payment

• Supports the facilitation of on or off-site large group meetings or events

Minimum Experience and Qualifications:

• High School Diploma or equivalent

• Two years of administrative support experience

Preferred Experience and Qualifications:

• Associates degree or equivalent experience

• Four years of administrative support experience

Knowledge, Skills, and Abilities:

• Ability to maintain confidentiality

• Excellent organizational skills

• Excellent attention to detail

• Proficient computer navigation skills using a variety of software packages including Microsoft Office applications

• Ability to correspond and communicate using proper grammar, spelling and punctuation.

• Excellent interpersonal skills.

• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc)

• Ability to effectively communicate with multiple levels of stakeholders

• Ability to work effectively with others in person and in a group setting

• Ability to prioritize, manage time, and meet competing deadlines

• Ability to interpret verbal and/or written instructions at a proficient level

• Ability to travel as required for corporate events

Why work at Landstar?

Landstar is seeking hard-working and dedicated employees committed to exceeding the expectations of those we serve. We employ a highly diverse workforce and welcome employees from all cultures and backgrounds to our team.

Our workplace culture is second-to-none. Landstar provides a safe and professional work environment in which to thrive and grow. We offer competitive compensation, robust benefit plans including affordable medical plans, employer 401(k) match, paid time off, tuition assistance and much more.

If you want to be part of a top-notch transportation company with an emphasis on safety, service, teamwork, and dedication then Landstar is the place for you!

Landstar is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin or any other characteristic protected by federal, state or local laws. Landstar will provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should send an e-mail to employment@landstar.com.

Privacy Policy

Landstar uses application information only for employment related purposes, including background investigations and regulatory compliance. Landstar will not disclose the information to any other person or entity, unless compelled by force of law. Landstar stores your application information on computers operated by Ceridian. This on-line application software is provided by Ceridian under an agreement which specifies that Ceridian will not disclose or make any use of application information stored on its secure servers.

Other details

• Pay Type Salary

Apply Now

• Landstar System, Inc., 13410 Sutton Park Dr S, Jacksonville, Florida, United States of America