Administrative Assistant - EVS AND Safety - 827053

Description Initiates the ability to see what needs to be done without being asked. Demonstrates knowledge and skills necessary to provide services based on the physical, psychosocial, educational, safety, and other related criteria appropriate population in his/her assigned area Maintains required core competencies.

Complies with set Policies and Procedures (i. e. name tag, dress code, parking, smoking, etc.) Provides administrative assistance and secretarial support to the Director of EVS and Safety and EVS Manager and other personnel as requested or as needed. Maintains files, records, logs and prepares reports as needed. Arranges departmental meetings.

Opens, reviews, and distributes mail accordingly, and prepares responses if necessary. Generates reports and retrieves information for Manager / Director review. Accepts and receives phone calls and routes appropriately.

Receives and directs visitors and contractors. Maintains Kronos personnel time records for EVS, Linen, and Patient Transport Services. Assists with educational request forms for staff, and makes necessary arrangements for seminar attendance.

Maintains departmental educational files. Completes and submits data for reports relevant to department's productivity, quality, etc. Assists with and places orders for supplies, equipment etc.

Coordinates all billing requirements, invoices, expense vouchers, and check requests with Accounts Payable. Assists with coordination of work projects for all GCMRC affiliated buildings. Assists with coordination of Safety / Emergency Management projects, meetings, and other functions.

Assists with and publishes department schedule including weekend schedule. Monitors contracts and coordinates renewals relative to EVS/ Safety / Emergency Management to ensure timeliness of action and quality of service. Schedules outside contractors as needed.

Secretary of Collateral Safety Committee Assists coordination of Internal / External Safety Inspections and maintains documentation. Assists coordination of Internal / External Emergency Drills and Exercises and maintains documentation Coordinates and schedules " Hot Wash" for Exercises, Drills, and Events and maintains AAR documentation Maintains minutes, rosters, and departmental monthly inspections. Assists with Annual review of Physical Environments of Care.

Assists with maintaining documentation for DNV and other Regulatory Inspections. Participates in Regulatory Inspections and Audits. Other duties as assigned.

Requirements Education Required: High School Licenses & Certifications Preferred: C-Heartsaver