Administrative Assistant

It's fun to work at a company where people truly believe in what they are doing!

Job Description:

SUMMARY

The IP Administrative Assistant will provide administrative support to the Patent Prosecution team. The role will provide outstanding service to the Client, while building strong customer relationships.

RESPONSIBILITIES

• Input attorney timesheets via firm software (cut & paste and handwritten)

• Prepare check requests and expense reimbursement requests via firm software

• Make minor edits to a variety of documents such as correspondence, agreements, spreadsheets, etc.

• Assist with IP legal administrative duties that include:

• Docketing requests, formatting patent applications in Word

• Proofing issued patent applications

• Naming PDF disclosure documents to be filed with the US Patent Office

• Converting PDF documents to Word, vice versa

• Preparing routine letters to clients regarding US Patent Documents

• Conduct document searches and file documents in the firm's Document Management System (DMS)

• Assist with projects and special requests, prioritizing to meet deadlines

• Format and proof issued patent applications in Word

• Prepare routine letters to clients regarding US Patent Documents

REQUIREMENTS

• Associate's degree or equivalent years of experience, preferred

• Minimum 3 years' experience with intensive administrative processes and procedures

• Law firm or professional service organization experience preferred

• Previous IP experience and knowledge a plus

• Basic to intermediate knowledge of Microsoft Office products

• Outstanding professional demeanor and work ethic

• Extraordinary interpersonal skills

• Strong initiative required; ability to take ownership and work effectively as part of a team

• Strong communication skills, both written and verbal

The Compensation range for this role is 18.46 to 24.08 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

It is Epiq's policy to comply with all applicable equal employment opportunity laws by making all employment decisions without unlawful regard or consideration of any individual's race, religion, ethnicity, color, sex, sexual orientation, gender identity or expressions, transgender status, sexual and other reproductive health decisions, marital status, age, national origin, genetic information, ancestry, citizenship, physical or mental disability, veteran or family status or any other basis protected by applicable national, federal, state, provincial or local law. Epiq's policy prohibits unlawful discrimination based on any of these impermissible bases, as well as any bases or grounds protected by applicable law in each jurisdiction. In addition Epiq will take affirmative action for minorities, women, covered veterans and individuals with disabilities. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Epiq is pleased to provide such assistance and no applicant will be penalized as a result of such a request. Pursuant to relevant law, where applicable, Epiq will consider for employment qualified applicants with arrest and conviction records.