Sorry, this job is no longer accepting applications. See below for more jobs that match what you’re looking for!

Administrative Assistant Entry Level

Expired Job

Randstad San Jose , CA 95101

Posted 4 months ago

Administrative Assistant Entry level

job details:

  • location:San Jose, CA

  • salary:$18 per hour

  • date posted:Friday, October 5, 2018

  • experience:Experienced

  • job type:Temp to Perm

  • reference:S_691400

  • questions:sarah.jimenez@randstadusa.com408-727-0804

job description

Administrative Assistant Entry level

Our client, a civil engineering firm in the San Jose area, is seeking an administrative assistant to assist with their office. If you are diligent, have a high attention to detail, and are great with proofreading, you are the perfect match for this position!


??? Maintain front desk responsibilities mainly pertaining to greeting tenants, customers, and guests

??? Coordinate daily office lunches and meetings for internal staff

??? Support 5 administrative assistants with administrative tasks including powerpoint presentations, creating/updating excel spreadsheets, proofreading and editing projects

??? Reach out to current vendors who provide office supplies, meals, and other office products

??? Consistently maintain upkeep of office equipment and supplies

??? Calendar management and coordination

??? Other administrative tasks as necessary

Working hours: 8:00 AM

  • 5:00 PM


  • Must have minimum of 2+ years of office support

  • Prior experience in a small to medium sized company preferable

  • Bachelor's Degree is a plus

  • High proficiencies in Microsoft Office Suite

  • Must be able to multi task and follow through

  • Must be comfortable working on a team

  • Highly Professional and Self-directed

  • Comfortable working independently and taking initiative without direct orders

  • Excellent communication and grammar skills both written and verbal


  • Contract to Hire Opportunity

  • Monday- Friday 8:00am

  • 5:00pm

  • $18/hr

  • All candidates are eligible for benefits including but not limited to: Medical PPO, Dental, Vision, and 401K

Please send your resumes to Sarah Jimenez at

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law. San Francisco Fair Chance Ordinance: Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

upload resume icon
See if you are a match!

See how well your resume matches up to this job - upload your resume now.

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Entry Level Background Investigator

S2technologies LLC

Posted Yesterday

VIEW JOBS 1/17/2019 12:00:00 AM 2019-04-17T00:00 <strong>Can live in either San Jose or Santa Clara <br /> <br /> JOB SUMMARY</strong><br />  The Field Investigator (FI) directly supports national security and suitability investigations, focusing on performing background investigations on behalf of government clients.  Investigators will conduct interviews, retrieve records, conduct research and prepare reports of investigations in compliance with federal standards, all laws, and other required federal agency regulations.  Investigators type comprehensive reports summarizing facts obtained from these field source interviews and record information and submit for quality review and completeness.  Casework is performed throughout the geographic area of responsibility with travel to various places of employment, residence and education institutions. Travel to other geographic locations (by car or by plane) may also be required as needed.<br />  <br /> <strong>Distinguishing Characteristics:</strong><br /> The Field Investigator will be responsible for scoping and briefing casework to determine areas of investigative coverage required in accordance with applicable directives and investigative standards and conduct record checks to meet investigative requirements.  Characteristics of the position include managing the batching and bundling of leads and general assignments to promote efficiencies and control costs to SCIS. Self-discipline, organizational skills, and writing ability within a metrics-driven environment are critical distinguishing elements of the position.<br />  <br /> <strong>ESSENTIAL FUNCTIONS</strong> <ul> <li style="padding: 0; margin: 0;">The functions listed describe the business purpose of this job.  Specific duties or tasks may vary and be documented separately.  The employee might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity.</li> <li style="padding: 0; margin: 0;">All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions.</li> <li style="padding: 0; margin: 0;">Employees are held accountable for successful job performance.  Job performance standards may be documented separately, and may include functions, objectives, duties or tasks not specifically listed herein.</li> <li style="padding: 0; margin: 0;">In performing functions, duties or tasks, employees are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations.  Employees are required to notify superiors upon becoming aware of unsafe working conditions.</li> <li style="padding: 0; margin: 0;">All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policies and procedures.  In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives.</li> <li style="padding: 0; margin: 0;">Conduct  interviews and background checks that help to ensure the safety and security of the nation.</li> <li style="padding: 0; margin: 0;">Obtain and report factual information for background investigations that determine employment suitability and security clearance eligibility.</li> <li style="padding: 0; margin: 0;">Conduct face-to-face interviews with the applicant and their neighbors, coworkers, friends, and associates.</li> <li style="padding: 0; margin: 0;">Complete record searches at law enforcement agencies, courthouses, and mental health, financial, and educational institutions.</li> <li style="padding: 0; margin: 0;">Compile information in a clear, concise report on a standardized reporting format.</li> <li style="padding: 0; margin: 0;">Meet quality, timeliness, and production metrics</li> <li style="padding: 0; margin: 0;">Interact with team leader and case review officers to ensure timeliness and thoroughness of investigations.</li> <li style="padding: 0; margin: 0;">Assist in obtaining field work in a rapid, time-sensitive work environment.</li> <li style="padding: 0; margin: 0;">Ensure leads are completed in a timely manner and in accordance with investigative standards.</li> <li style="padding: 0; margin: 0;">May be asked to assist with temporary details (TDYs) to high-need areas, dependent upon workload demands.</li> <li style="padding: 0; margin: 0;">   Perform additional functions, duties and specific tasks of a similar nature and scope as necessary in order to achieve assigned business objectives. </li> </ul>  <br /> <strong>MINIMUM QUALIFICATIONS AT ENTRY<br /> <em>Additional qualifications may be specified and receive preference, depending upon the nature of the position</em></strong>. <ul> <li style="padding: 0; margin: 0;">Must be a citizen of the United States.</li> <li style="padding: 0; margin: 0;">At least 18 years of age.</li> <li style="padding: 0; margin: 0;">Ability to acquire and maintain the required level of U. S. Government security clearance.</li> <li style="padding: 0; margin: 0;">Ability to acquire and maintain any other specific special clearances/access requirements and successfully pass an adjudicated SSBI clearance.</li> <li style="padding: 0; margin: 0;">Reliable personal vehicle, valid driver's license and satisfactory driving record.</li> </ul> <strong>Basic Qualifications</strong> <ul> <li style="padding: 0; margin: 0;">Prior background investigations, law enforcement, or personnel security a relative bachelor’s degree may be substituted for experience</li> <li style="padding: 0; margin: 0;">Familiarity with metrics tools, processes, and delivery assurance</li> <li style="padding: 0; margin: 0;">Strong interpersonal, writing and communications skills</li> <li style="padding: 0; margin: 0;">Must be able to successfully complete and pass all required training</li> <li style="padding: 0; margin: 0;">Ability to cover a local territory of approximately a 50-mile radius from home residence</li> <li style="padding: 0; margin: 0;">Must have the ability to travel 100% of the time with coverage area that consists of assigned geography.  Will require vehicle travel and may require air, train or other commercial travel methods.</li> </ul> <strong>Background Prerequisites</strong><br /> Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey, in addition to any mandatory licensing requirements.<br />  <br /> <strong>Education/Experience: </strong><br /> Bachelor’s Degree or equivalent experience is required.  Additional relevant experience can be substituted for the required education on the basis of one calendar year of experience for one academic year of education.<br />  <br /> <strong><u>Competencies (as demonstrated through experience, training, and/or testing):</u></strong> <ul> <li style="padding: 0; margin: 0;">Ability to work remotely without daily supervision</li> <li style="padding: 0; margin: 0;">Intermediate typing and computer skills</li> <li style="padding: 0; margin: 0;">Excellent time management and organizational skills to balance and prioritize work</li> <li style="padding: 0; margin: 0;">Ability to establish and build rapport with new people</li> <li style="padding: 0; margin: 0;">Excellent written and verbal communication skills</li> <li style="padding: 0; margin: 0;">Interpersonal skills to interact with sources, customers and team members</li> <li style="padding: 0; margin: 0;">Analytical and problem solving skills</li> <li style="padding: 0; margin: 0;">Personal computer and business solutions software skills</li> <li style="padding: 0; margin: 0;">Ability to identify, understand and apply federal, state and local changes to and/or new regulations/laws pertaining to personnel investigations</li> <li style="padding: 0; margin: 0;">Ability to work in a team environment</li> <li style="padding: 0; margin: 0;">Ability to multi-task</li> <li style="padding: 0; margin: 0;">Ability to synthesize information, identify key findings and determine conclusions</li> </ul> <strong>WORKING CONDITIONS (Physical/Mental Demands)</strong><br /> With or without reasonable accommodation, requires the physical and mental capacity to perform effectively all essential functions.  In addition to other demands, the demands of the job include: <ul> <li style="padding: 0; margin: 0;">Maintaining composure in dealing with executives, sources, subjects and staff, in group and one-on-one settings and in situations requiring high performance and results.</li> <li style="padding: 0; margin: 0;">Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey.</li> <li style="padding: 0; margin: 0;">Handling and being exposed to sensitive and confidential information.</li> <li style="padding: 0; margin: 0;">Required ability to handle multiple tasks concurrently.</li> <li style="padding: 0; margin: 0;">Regular use of vehicle required in the performance of duties.</li> <li style="padding: 0; margin: 0;">Regular talking and hearing.</li> <li style="padding: 0; margin: 0;">Close vision, distance vision, and ability to adjust focus.</li> <li style="padding: 0; margin: 0;">Frequent local travel to interview sites.</li> </ul>  <br /> <strong>Current Clearance Highly Desirable</strong> S2technologies LLC San Jose CA

Administrative Assistant Entry Level

Expired Job