Administrative Assistant

Posting End Date:

February 17, 2025

Employee Type:

Regular-Full time

Union/Non:

This is a non-union position

The Administrative Assistant position is responsible for providing a broad range of administrative support for the HR and REWS function.

Responsibilities include coordinating and maintaining all day-to-day administrative functions as follows:

• Provides general administrative support to the Houston HR REWS team and visitors.
• Administrative support includes calendar management, managing travel itineraries, event planning, managing correspondence with current and prior employees, document management and facilities requests.
• Manages the preparation of expense reports, processing invoices and handling and distribution of incoming inter-office mail.
• Prepares confidential and non-confidential correspondence, documents, presentations, meeting minutes and other reports.
• Plans and coordinates meetings and activities that involve internal and external stakeholder interaction.
• Providing general administrative support for the overall office including new equipment set up, maintenance requests, order and maintain office supplies, etc.
• Provides back-up support for other administrative assistants as needed.
• Additional responsibilities may be assigned as needed.

Scope/dimensions:

• Focus is on achieving general objectives under minimal supervision.
• Impacts are to the broad HR REWS team, HR REWS senior leadership as well as the broader Enbridge employee experience including Enbridge senior leaders.
• Exercises considerable judgment and discretion in the performance of their duties.
• Requires a high degree of professionalism, knowledge of the company, verbal and written communication skills, and interpersonal skills.

Contacts:

• This position interacts with a variety of contacts on a daily basis including People Leaders and employees, most generally in HR REWS and also across Enbridge.
• Acts as the Director's point of contact with senior staff both internally and externally.
• Verbal communication consists of the collection and relay of basic information with tact and diplomacy.
• Written communication is primarily determined by past practice but may also involve the creation of original documents to relay a standard message.

Knowledge, Skills & Abilities
:

Required:

• Administrative certification or equivalent experience
• Minimum of three (3) years of administrative work experience
• Demonstrated ability to recognize and work with confidential information in a professional manner, including such areas as Human Resources matters, company materials and financial matters.
• Excellent communication and interpersonal skills.
• Demonstrated ability to work independently to prioritize, organize and coordinate work effectively in a proactive, positive and resourceful manner.
• High degree of attention to detail, problem solving, adaptability and organizational skills.
• Dependability and a positive attitude.
• Ability to manage and coordinate multiple calendars
• Excellent interpersonal skills and demonstrates the ability to work with employees at all levels within and outside the organization in a highly professional manner.
• Proficiency with technology and various software applications. Utilizes Microsoft Office Suite, SharePoint and cloud based applications such as Workday at a high level of proficiency. Prepares and revises documents for use by senior leaders. Experience with presentation preparation required.
• Demonstrated ability to prepare correspondence using excellent grammar, spelling, punctuation and proofreading skills.
• Ability to collaborate and work with administrative assistant team.
• Ability to network and use a variety of internal and external resources to get things done in a fast paced and demanding work environment.
• Maintains and demonstrates current knowledge of Enbridge enterprise organization and business operations.

Preferred:

• College degree preferred.
• Experience with Workday and ServiceNow considered an asset

Diversity and inclusion are important to us. Enbridge is an Equal Opportunity and Affirmative Action Employer. We are committed to providing employment opportunities to all qualified individuals, without regard to age, race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, marital status, family status, veteran status, Indigenous/Native American status, or disability. Applicants with disabilities can request accessible formats, communication supports, or other accessibility assistance by contacting careers@enbridge.com.

Information For Applicants:

• Applications can be submitted via our online recruiting system only.
• We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted.
• Final candidates for this position may be required to undergo a security screening, including a criminal records check.

To learn more about us, visit www.enbridge.com