Administrative Assistant

Job Title Administrative Assistant Job Description

The School of Sciences and Health at Elizabethtown College is currently seeking an Administrative Assistant. The primary purpose of this full-time, 12 month position is to provide administrative support to the Dean in the new School of Sciences and Health and ensure smooth and efficient workflow within the Departments of Biological and Environmental Sciences, Chemistry and Biochemistry, and Psychology. This person will work alongside the Dean and science department chairs and actively contribute to the daily operation of the School, departments, and academic programs. The individual will serve as a resource for the Dean, faculty, staff, prospective and current students, alumni, friends of the departments and School of Sciences and Health, and other individuals.

Another important component of this position is to support the Chair of the Health Professions Advising Committee (HPAC) to support departmental and college-wide pre-professional programs including, Pre-Medical, Pre-Physical Therapy, Pre-Vet, Pre-Physician Assistant specialties, etc.

Join our Blue Jay Flock and receive the following benefits:

• Generous vacation, including the week between Christmas and New Years Day and sick leave;

• Excellent health, dental, vision and retirement benefits;

• Free under-gradute tuition for yourself, spouse, and dependents after 6 months of employment;

• Half day Fridays throughout the summer months;

• Free use of the High Library, Bowers Center exercise equipment, college pool, & minimal fee for exercise classes;

• If approved, opportunity to work remotely one day per week.

Job Duties

• Provide administrative support to the Dean of the School of Sciences and Health.

• Provide administrative support to the science departments.

• Purchase items and reconcile School and science department and faculty purchasing cards.

• Receive and categorize specially-handled packages and deliveries for science departments (i.e. live and preserved specimens, frozen items and hazardous chemicals).

• Manage stockroom inventory of chemicals, glassware and other reagents for science classes, labs, and research.

• Maintain a schedule of equipment preventative maintenance and arrange for needed repairs.

• Coordinate events and activities (e.g. field trips, conference planning, awards ceremonies, etc.) for the science departments and programs.

• Assist in hiring process of new faculty/staff in the School and science departments as needed and facilitate arrangements for external speakers.

• Oversee student assistants in the science departments (i.e. hiring, timecard tracking, etc.).

• Help maintain science department and faculty websites and provide updates to social media platforms.

• Work with the Admissions Office and Chair of HPAC to:

• organize Admission's event (i.e. Open House and Admitted Student Days);

• coordinate prospective student visits;

• coordinate science department/program-specific communication with prospective students.

• Work with the Chair of HPAC to:

• Maintain HPAC Canvas page and JayWeb account;

• Coordinate "Third Year" HPAC conversations.

• Other duties as assigned.

Required Qualifications

High school diploma plus two years of administrative experience or equivalent combination of education and experience. Proficient with Microsoft Office Suite.

Documents Needed to Apply:

1.Resume

2.Cover Letter expressing strengths and interest in working at Elizabethtown College

3.Contact information for three professional references

Preferred Qualifications

Associates or Bachelors degree.

Demonstrated success working with diverse faculty, students, and staff within higher education.

Physical Demands

Regularly required to remain seated in a normal position for long periods of time

Occasionally required to stand for long periods of time

Regularly required to walk about

Regularly required to climb stairs and/or ladders

Regularly required to maintain balance while walking, standing, crouching, or running

Occasionally required to stoop, kneel, crouch, and/or crawl

Occasionally required to reach up and out with hands and arms

Regularly required to talk and hear; verbally express information or instructions

Regularly required to use hands to grasp objects, type, pick up objects, move objects, or hold objects

Occasionally required to lift up to 25 pounds and carry a distance of 10 feet

Occasionally required to push and/or pull up to 25 pounds a distance of 10 feet

Posting Detail Information

Posting Number AS633P Open Date 07/01/2024 Close Date Open Until Filled Yes Special Instructions to Applicants About Elizabethtown College

Elizabethtown College, located in southcentral Lancaster County, Pennsylvania, is a private coed institution offering more than 60 health, science, engineering, political science business, communications, fine art and music, humanities, and education degrees. Discover more at etown.edu.

EEO Statement

Elizabethtown College is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

Diversity Statement

Elizabethtown College is committed to valuing and fostering the diversity reflected in our life together and in the world beyond our campus. We strive to ensure that the members of the community-students, faculty, staff, and administrators-are diverse in race, ethnicity, sexual orientation, socioeconomic status, religion, ability, gender, gender identity and expression, age and national origin. We also seek to provide our community members, especially our students, with educational opportunities, programs, and services that are multicultural in content and expressive of a diverse life of experiences and worldviews that underrepresented groups bring to the learning environment.

Status

Hours Per Week 37.5 Work Schedule Monday-Friday 8:00 am - 4:00 pm; potential nights/weekends as needed based on School of Sciences and Health events Salary per hour $18.00-$19.50 Annual Salary