Administrative Assistant - Educational Foundations & Exceptionalities Department And Early, Elementary, And Reading Education Department (Part-Time)

Working Title: Administrative Assistant

• Educational Foundations & Exceptionalities Department and Early, Elementary, and Reading Education Department (Part-Time)

State Role Title: Administrative and Office Specialist II

Position Type: Part-time

• Wage / Part-time Salaried

Position Status: Part-Time

College/Division: College of Education

Department: 100048

• Education Programs

Pay Rate: Hourly

Beginning Review Date: 06/14/2024

Specify Range or Amount: $16.00

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

About JMU:

JMU is a publicly funded university with a beautiful campus and a supportive community that is committed to preparing students for the future. JMU offers several perks to all employees including:

• A Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.

• Free Access to the University Recreation Center (UREC): Employees can enjoy facility access and program registration privileges at UREC and University Park. This includes the climbing wall, equipment centers, and group exercise studios.

• A variety of voluntary benefits such as Pet Insurance, Identity Theft and Legal Protection Plans, and several other supplemental benefits.

• Holiday Breaks: The university is granted 12 holidays a year.

• Talent Development Trainings: The Talent Development department offers a wide variety of personal and professional trainings, eligible for all employees to join.

Visit our Benefits site to learn more about the benefits that James Madison University offers to part-time employees!

General Information:

Become a valuable part of the JMU Community! The Educational Foundations and Exceptionalities (EFEX) department and the Early, Elementary, Reading Education (EERE) department in the College of Education at James Madison University (JMU) are accepting applications for a part-time Administrative Assistant to provide administrative support across the departments. The Administrative Assistant represents James Madison University in all interactions and must exhibit high standards of professionalism and customer service.

Duties and Responsibilities:

Providing clerical support to the EFEX and EERE department heads and faculty by providing well-organized office system support and helping to ensure documentation and records are maintained.

Accessing and maintaining JMU databases, specifically by managing correspondence with students in programs.

Composing, editing, monitoring and distributing materials handled in the main office.

Event planning and coordinating for departments.

Providing neat, professional, efficient, and competent work while paying close attention to detail.

Maintaining records and filing systems for the departments.

Maintaining a general understanding of the role and composition of programs within departments, departments within the colleges and colleges within the university.

Maintaining general knowledge of office equipment such as copiers and printers.

Other duties as assigned by the Dean in the College of Education.

Qualifications:

Required Qualifications

• Strong written language skills and customer service skills.

• Excellent data management skills.

• Technical training/experience in computer applications.

• Ability to work independently.

• Understanding of office management best practices.

• Proficiency in Windows operating systems and Microsoft Office Programs, especially Excel and Word.

Additional Considerations

• Proficiency with AdobeSign.

• Experience with JMU Student Administration system.

Conditions of Employment:

This is a part-time wage position working up to an average of 29 hours per week over the course of a calendar year with no benefits.

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

Additional Posting Information:

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.